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Warehouse Co-ordinator

Please Note: The application deadline for this job has now passed.

Job Introduction

We currently have an opportunity for a Warehouse Co-ordinator to join our team. This is a great opportunity for a customer focused individual to join a world leading food and facilities management company, which can offer unrivalled opportunities for career progression.

Role Responsibility

General tasks

Daily tasks

  1. Cleaning Inspections of the Warehouse
  2. Inspection for any damage or maintenance issues required and reporting through the appropriate channels
  3. Management of stock such as packaging materials, boxes etc.
  4. Maintaining Routine Checks and service documents for Fork Lift Truck
  5. Weekly racking integrity Inspection
  6. Warehouse Inventory Management
  7. Management of the refuse store – HCL and Caustic Cupboards and Waste Bins.
  8. Inspection of all bins arriving at site to ensure they are clean and fit for purpose
  9. Management of Sodexo stock
  10. Deputy Permit controller
  11. Support to the GSM in the day to day running of the site
  12. Support to the reception area and the duties required during times of annual leave or unforeseen absence of either the Security Guard or the Front of House Coordinator

Specific Duties relating to the Warehouse

Management of Materials into the site

  1. Accepting deliveries from suppliers, couriers etc., either as packages or on pallets, or cylinders through the roller shutter door
  2. Putting a process in place to ensure all deliveries are signed for, recorded in the log books, stored appropriately, recipients are advised of parcels awaiting collection, monitor the volume of uncollected parcels.
  3. Releasing goods to recipients.
    • Non-Hazardous
      • ensuring a signature is received from recipient
  4. Hazardous Goods
    • Ensuring the COSHH register is maintained
    • Ensuring recipient completes the COSHH protocol prior to releasing sample
    • Maintaining the COSHH file and issuing of COSHH stickers
    • Ensuring log book is signed by recipient prior to release

Duty Suspended Samples

  • Ensure recipient completes duty document prior to release of sample
  • Attach any duty labels required- duty suspended, duty paid or any commercial duty stamps
  • Ensure a signature is obtained from recipient in log book prior to release
  • Palletised Goods
  • Manage a delivery system which will inform Diageo employees of a palletised deliveries
  • Manage the storage of palletised goods with a fork lift truck
  • Inspection of palleted goods prior to acceptance to assess for damage and take the appropriate actions
  • Correct labelling of pallet
  • Correct storage of pallet and updating Warehouse Inventory
  • Ensure a signature is obtained from recipient in log book prior to release.

Larger non Palletised Goods

  • Remove items for sitting in area and Palletise where possible, storing in racking
  • Ensure a signature is obtained from recipient in log book prior to release.

Cylinders

  • Accept scheduled deliveries and return empty cyclinders
  • Move cylinders between cylinder rack and goods in
  • Sign delivery note

Cold /Frozen Samples

  • Label
  • Place in appropriate storage area
  • Ensure a signature is obtained from recipient in log book prior to release.

Management of Materials OUT of the site

  1. Parcels going out
  • Obtain courier form for parcels leaving site
  • Identify appropriate courier and confirm costs with the requestor
  • Inspection of goods to ensure that are correctly packaged
  • Hold goods safely and correctly until collected
  • Email requestor tracking details if appropriate
  • Release goods to courier
  1. Waste going out

Establish and own Waste stream management

  • Glass
  • Recycling
  • General Waste
  • Food Waste
  • Hazardous waste
  • Bonded alcohol waste destruction

Specific Duties relating to the Site

  1. Being the first point of contact for the Client on a day to day basis when the GSM in not available or working off site
  1. Daily liaison with the Sodexo day/ evening cleaning team, the handyman, driver and Security Guard
  2. Manage the ordering of all Sodexo cleaning materials and site consumables in partnership with the Front of House Coordinator
  3. Monthly Stock take in partnership with the Front of House Coordinator
  4. Support to the Handyman when he is undertaking tasks which may require two persons for example– furniture moving , ladder footing
  5. Deliver the onsite Sodexo staff training/ team huddles to meet the legislative and Sodexo requirements.
  6. Ensuring that all Sodexo activities meet the required levels of Safety, Health and Environmental standards, including site policies and Sodexo policies.
  7. To ensure that food items delivered for hospitality / catering are in date and with the correct shelf life. To ensure the temperatures are recorded and stored correctly in the Hospitality fridge.
  8. Ensure that the fridge is emptied every Friday.
  9. To provide support out of hours/weekends in terms of opening and securing the site when 3rd Party Suppliers are required to attend site to undertake reactive or planned works

Key Performance Indicators (KPIs)

  1. Stock levels are maintained to the required levels
  2. Stock takes carried out as directed
  3. Warehouse Clean and tidy
  4. Timely removal of waste from site
  5. 3rd party suppliers are established and relationships managed
  6. All paperwork is accurate and reliable and information is stored correctly
  7. Recipients receive parcels and packages on time
  8. Excellent Client feedback
  9. All audits passed

Key Tasks

  1. To make sure that the working areas are clean, tidy and functional.
  2. To ensure that Diageo Staff have adequate supplied of Packaging and Despatch materials so as not to hinder business.
  3. To make sure storage methods avoid wastage and keep down costs.
  4. Ensure all goods in/goods out transactions are processed in an accurate and efficient manner
  5. Assist with colleagues in other departments such as Reception and Front of House when necessary.
  6. Ensure completion monthly stock count.
  7. Maintain a professional approach at all times
  8. Listen to client remarks politely and make sure follow up action is taken.
  9. To see where you need to change your own activities to meet different circumstances and to take a proactive approach to these changes
  10. To look out for and tell the Manager when your see ways to improve work activities or reduce costs.
  11. To act as a point of reference between the team and the GSM in their absence to ensure all team members know what is going on in the unit
  12.  Be prepared to go to Company briefing and training sessions.
  13. To make sure you meet the legal and Company requirements for fire, safety and hygiene
  14. To come to work regularly and notify your Supervisor/Manager if some reason you are unable to attend – as per the Company’s absence reporting procedure.
  15. To always arrive for work on time and sign in at your contractual start time.
  16. Be ready in uniform for work at your contracted start time.
  17. Sign out at your contracted finish time.
  18. Assist in the preparation of and participate in special events at the Clients request, at short notice if requested.
  19. Assist in the preparation of and participate in special functions which may be outside normal working hours.
  20. Undertake overtime as required.
  21. Undertake other duties as required to ensure the smooth operation of the unit.
  22. Assist with the training and induction of all new staff

Skills, Knowledge and Experience

  1. Previous experience of working in a similar service environment via a multi-skilled workforce to blue chip organisations or within prestige environments with a strong focus on customer service
  2. High level of personal hygiene and appearance
  3. Relevant training, qualifications and experience to deliver services in line with legislative and statutory requirements
  4. Awareness of the need to provide services in a sensitive manner such as not to affect Diageo’s business reputation
  5. Good communication, numeric and literacy skills
  6. Attention to detail
  7. IT Skills

The Ideal Candidate

Essential

  • Excellent first impression
  • Ability to multi task and prioritise
  • Ability to work as a team and as an individual on own initiative
  • Reliable
  • Trust worthy
  • Flexible
  • Proactive and can do attitude
  • Driving License as this position requires the candidate to use a FLT
  • Good general health

Desirable

  • A sound understanding of CHIP regulations and COSHH regulations, essential for the transportation of chemical products
  • A current Fork Lift Truck License
  • A current SIA License

About the Company

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process.

Sodexo and our clients are committed to safeguarding and promoting the welfare of children and adults within a regulated activity. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland.

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