Site Administrator

Please Note: The application deadline for this job has now passed.

Job Introduction

We currently have an opportunity for a Catering Administrator to join our team. This is a great opportunity for a customer focused individual to join a world leading food and facilities management company, which can offer unrivalled opportunities for career progression.

Role Responsibility

To support the delivery of all service offers on site through accurate accounting and record maintenance.
To provide a confidential and efficient administration service to the appropriate area of the business, ensuring tasks are completed on time.
To support a “one team” ethos by working with and within all onsite departments as required including the extended region administration team.

Raising variation orders and purchase orders for both Soft and Hard services for sites within the Farnborough cluster
Maximo system: full use of the system to assign work orders, updating logs, creating and assigning PPMs and running weekly reports.
eProphIT: complete all trading procedures for site accounts on a weekly basis, to Company standards and policies.
Complete weekly payroll processing for all UDC employees as approved by site management team.
Ensure the IMS for site is kept up to date, relevant and correct; and that the online and hard copies match. Monthly audit of records. Permit registers updated and uploaded each month.
Ensure site training records are kept up to date and managers follow the training plan. Book any off site training as required.
Collation of data required for the FM Operations Manager to complete the Client Monthly Reporting and support of the creation of the monthly reporting presentation.
Complete monthly client billing for required accounts
Co-ordination of meeting set ups and support
Supporting management in the New Starter process including inductions.
To support on site managers with meetings and minute taking where required.
To maintain personnel files for site, ensuring accurate and up to date information is held appropriately.
Complete weekly cash records, cashing up and banking in accordance with Company procedures.
Attend weekly meetings and training courses as required.
Support with internal and external audit requirements and completion, including actions resulting from audits.
To place orders with suppliers as approved by site management.
To support Technical Services on site with contractor supervision and escorting.
Learn and cover over other roles within the group as required including holiday cover and day-to-day operational support

The Ideal Candidate

Essential

Excellent IT skills and competency in using all Microsoft Office applications
Passionate about moving business forward and personal development.
Excellent interpersonal skills and ability to communicate at all levels.

Desirable

Previous experience on multi service site.

About the Company

Sodexo and our clients are committed to safeguarding and promoting the welfare of children, young persons and vulnerable adults. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland (Scotland).

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors.

With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

Salary	£9.74 per hour
Frequency	Hourly
Job Reference	SDX/TP/43745/27042
Contract Type	Permanent – Full Time
Closing Date	20 February, 2017
Job Category	Administrative
Business Unit	UK Corporate Services
Location	Farnborough, England
Posted on	10 February, 2017

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