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Senior Healthcare Administrator

Please Note: The application deadline for this job has now passed.

Job Introduction

HMP Bronzefield are currently recruiting for a Senior Healthcare Administrator to support the management of the healthcare function with a focus upon continuous improvement and providing a range of accurate,timely and meaningful data.

HMP/YOI Bronzefield is a closed local prison serving courts across the South of England. Our mission is to deliver quality of life services which make a meaningful difference to women in the criminal justice system by supporting them to change their lives for the better. To achieve this we focus on providing needs-based services and programmes to rehabilitate and improve the well-being of our women. 

We house up to 572 women (approximately 14.5% of the national female prison population). The women in our custody have a diverse and complex set of needs and range from mothers and babies, young offenders, life and long term sentenced women, short to mid-term sentenced women, foreign nationals and women on remand. 

We have been awarded a bronze accreditation by Investors in People for our commitment to our staff, their development, engagement and investment in a sustainable future.

Sodexo Justice aims to change lives for the better by reducing reoffending and improving the quality of life for those under our supervision and in our care. We deliver safe, effective and innovative custodial and community rehabilitation services that challenge offending behaviour, protect the public and offer individuals the opportunity to change their lives for the better. We deliver the total operation of five prisons within the UK and own six Community Rehabilitation Companies in partnership with crime reduction charity Nacro.

Learn more about working in Justice and HMP Bronzefield 

Role Responsibility

  • Administration actions will be completed accurately and in a timely way and will satisfy all appropriate audit requirements
  • Management information provided accurately and within specified deadlines.
  • All records maintained accurately and completed within specified legal requirements where appropriate and in accordance to any prison service order and instructions where applicable
  • Work closely with NHS Commissioners with data gathering.
  • Project leading the implementation of recurring screening programs offered by Public Health England.
  • Assisting Practice manager to ensure the smooth day to day running of the department.
  • Oversee all systems for patient data security and protection, ensuring compliance with legislation and policy
  • Monitor compliance with Information Governance requirements, including annual staff completion of N3 training
  • Provide reports as required by the Head of Healthcare or Director
  • Oversight of the process of scanning into patient records as the practice moves toward a paper-light system
  • Provide reports and a detailed analysis of the key performance targets.
  • Develop and maintain a meaningful system of data capture regarding escorts and bedwatches, enumerating planned and emergency figures
  • Build relationships with key internal and external stakeholders such as local Hospitals and Prisons.
  • Be involved in the recruitment process for the administrative posts within the team including ensuring the job description/person specification is appropriate and participate in the interview process.
  • Provide mutual support to the team during times of workload pressure, to organise annual leave for administrative staff to ensure adequate cover for the team as well as to organise cover during periods of sick leave, staff one to ones and performance reviews.
  • Co-ordinate all external an independent audits.

 

The Ideal Candidate

Essential

  • Experience working in a similar environment or role
  • Skilled in the use of SystmOne
  • Experience of working under pressure and to deadlines
  • Ability to work under pressure, prioritising workload and manage time
  • Skilled in use of Microsoft Office
  • Understanding of Information Governance and Data Security
  • Excellent interpersonal skills and ability to communicate effectively with people internal and external to the organisation
  • Ability to work in a team as well as work under own initiative

Desirable

  • Health, social welfare or voluntary sector experience
  • Knowledge of the English legal system
  • High quality organisational and administrative
  • Understanding of clinical governance processes
  • Understanding of health records management
  • Prince 2 Project Management
  • Experience of handling confidential information
  • Aptitude to think logically and objectively when resolving problems

Package Description

Salary £24,600 per annum + £3,453 London weighting.

37.5 hours per week 

Excellent benefits including season ticket loans, free meals, free parking, subsidised gym membership, group discount schemes, pension and 28 days holiday.

About the Company

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

Sodexo Justice aims to change lives for the better by reducing reoffending and improving the quality of life for those under our supervision and in our care. We deliver safe, effective and innovative custodial and community rehabilitation services that challenge offending behaviour, protect the public and offer individuals the opportunity to change their lives for the better. We deliver the total operation of five prisons within the UK and own six Community Rehabilitation Companies in partnership with crime reduction charity Nacro.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process.

Sodexo and our clients are committed to safeguarding and promoting the welfare of children and adults within a regulated activity. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland.

Please note all roles within Sodexo Justice are subject to security and recruitment checks which may include a Social Media Check. You will also be asked to provide 5 years’ worth of references and request employment history details from the HMRC.

Sodexo

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