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SPS Branch Office Administrator

Please Note: The application deadline for this job has now passed.

Job Introduction

We currently have an opportunity for a SPS Branch Administrator to join our team. This is a great opportunity for a customer focused individual to join a world leading food and facilities management company, which can offer unrivalled opportunities for career progression.

Role Responsibility

  • Collection of mail from within the Bde HQ building
  • Review and highlight all mail received in the Microsoft group mailbox by means of utilising the individual flag system
  • Prepare and collate all administration orders, inspection question sets and reports for the branch prior to any Liaison Visit (LV) or G1 Support Inspections (G1SI)
  • Answer all telephone messages and pass information to the respective branch member on their return
  • Assist in the liaison via email and telecoms with the Bde units and Higher Formations
  • Develop a good understanding of the Data Protection Act and Freedom of Information Act
  • Collate all unit monthly returns and forward to the SO2 SPS
  • Assist the SO2 SPS in the collation and onward dispatch of the quarterly report to higher formation
  • Maintain and housekeep the branch MOSS filing system
  • Maintain the branch MS database
  • Assist in the maintenance of the branch manning database
  • Assist in the photocopying, faxing and scanning of documents as required
  • Maintain the SPS personnel files
  • Maintain the branch MOSS shared calendar, including updating specific inspections and meetings by the branch team
  • Book transportation and accommodation requirements for the branch team
  • Order and control of the branch stationery holdings
  • Control the admin requirements for any interviews required by the SO2 SPS
  • Maintain the Bde HQ MOSS staff tracker for branch personnel
  • Control the temporary booking out process for the branch staff
  • Control the branch MOSS tasking sheet in conjunction with tasks that are sent from higher formation.  This includes the collation of unit responses and the assistance of the branch response
  • Any other Ad-hoc tasks commensurate with the grade as required by the branch staff
 

The Ideal Candidate

Essential

  • 2 GCSEs at Grade C or above, or NVQ Business Administration Level 2 or equivalent
  • Good IT skills (Microsoft Excel, Outlook and Word in particular)

Desirable

  • Knowledge of military IT systems and environment
  • Good communication skills; both written and verbal
  • Ability to organise and prioritise workload within changing priorities and deadlines
  • Ability to work in a virtual environment, self-motivated, highly communicable personality
  • Ability to deal with all military ranks
  • Ability to work in a team
  • Good problem solving and analytical skills
  • The understanding of relevant MOD and parliamentary procedures
 

About the Company

Sodexo is committed to safeguarding and promoting the welfare of children and adults within a regulated activity. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland (Scotland).

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors.

With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

Salary Up to £7.20
Frequency Hourly
Job Reference SDX/TP/3889/22224
Contract Type Permanent – Part Time
Closing Date 10 May, 2016
Job Category Administrative
Business Unit UK Government
Location Colchester, England
Posted on 29 April, 2016

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