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Receptionist/Office Services Administrator

Please Note: The application deadline for this job has now passed.

Job Introduction

Hours of work - 23.75 per week with alternate hours of work each week as detailed below:

Monday to Friday 0745-1230 week one

and

Monday to Friday 1215-1700 week two

Flexibility to cover extra hours when required

Role Responsibility

As an Administrator you will be responsible for:

• Inform visitors of local ‘House’ rules including health & safety and parking
• Meet, greet, sign in and issue relevant pass to all visitors
• Advise hosts of visitors arrival
• Act as point of contact for internal/external telephone queries in an efficient and concise manner
• Ensure all meeting rooms are set-up and checked/tidied before and after every meeting reporting any faults
• Assist with setting up of meeting room display/video conferencing equipment for on-site meetings
• Assist with building inductions for new starters if/when required
• General administration tasks; archiving and retrieval, incoming/outgoing mail, arrange courier deliveries/uplifts
• Assist FM team with any additional duties/tasks as and when required

 

The Ideal Candidate

• Good communicator to people of all levels  across the business
• Customer focused with excellent customer service skills
• Knowledge of Microsoft Outlook, Word and Excel
• Well organised, efficient and proactive
• Ability to work as an individual and as part of a team

Package Description

We have a vacancy for an experienced administrator to join our team. This is a great opportunity for an organised, customer focused individual who can work on their own initiative and within a team to deadlines whilst still providing a high level of accuracy.

The role will involve a level of responsibility to support and assist with the smooth running of any of our workplace services.

The successful candidate for this role will have:  A flexible “can do” attitude, excellent verbal and written communication skills; the ability to multi-task and be IT literate with experience in using microsoft packages, exceptional customer service skills.

About the Company

Sodexo and our clients are committed to safeguarding and promoting the welfare of children, young persons and vulnerable adults. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland (Scotland).

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors.

With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business

Salary competitive
Frequency Monthly
Job Reference SDX/TP/121370/19699
Contract Type Permanent – Part Time
Closing Date 05 December, 2015
Job Category Administrative
Location Caspian House, 2 Marnier Court, 8 South Avenue, Clydebank Business Park, Clydebank, Scotland
Posted on 24 November, 2015

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