Receptionist / Facilities Co-Ordinator

Job Introduction

We are currently seeking a highly talented and driven person to work in the one of our Dublin sites.

We are looking for someone with excellent organisational skills, the ability to prioritise their work load and have the ability to communicate effectively with a range of audiences.

You will be working as part of a team but you will at times be expected to work independently and under your own initiative.

Role Responsibility

• Welcoming staff and visitors to the building
• Delivering a hosting/concierge experience for visitors
• Coordinating meeting room and hospitality bookings
• Ensuring customer requirements and expectation are met
• Act as point of contact for internal/external telephone queries in an efficient and concise manner
• Act as a point of contact for suppliers/contractors and Sodexo Staff who visit and work on site
• Act as point of contact to deal with day to day queries made by the client
• Where appropriate, reporting of accidents and incidents
• Maintain a tidy and professional reception area
• Assist with building inductions for new starters if/when required
• Assist with setting up of meeting room display/video conferencing equipment for on-site meetings
• To report all maintenance faults to the Service desk and log accordingly
• To carry out regular and systematic checks of the meeting rooms ensuring rooms are clean, tidy and set up to standard
• To manage the supplier orders for hospitality
• To process invoices and track orders where relevant
• To attend training courses, as required, in order to keep up-to-date with company legislation, policies and procedures.
• To answer emails and maintain a computerised booking system.
• To carry out any reasonable request made by client or Sodexo

The Ideal Candidate

• Working knowledge of MS Office, Word, Excel , Power Point
• Excellent use of English language (written and spoken)
• Professional and courteous telephone manner
• Exemplary customer services skills
• Well organised, efficient and proactive
• Ability to work as an individual and as part of a team
• Experience of delivering excellent customer service both face to face and over the        telephone
• Previous administrative experience essential
• Previous experience of working in the field of facilities management
• Basic knowledge of Health & Safety

The above is not meant to be an exhaustive range of tasks and responsibilities and is subject to the changing requirements of the business.

Package Description

Receptionist / Facilities Coordinator

Monday to Friday

39 hours per week

Applications to:  jane.cromie@sodexo.com

About the Company

Sodexo UK & Ireland employs around 43,000 people and delivers On-Site Service Solutions to clients at over 2,300 locations including offices, hospitals, schools, defence sites, prisons, sporting events and visitor attractions.

At Sodexo we are committed to a leading role in promoting equality opportunities and valuing diversity and inclusion. We seek to create a work environment based on mutual respect for all individuals, building a culture that appreciates and values the experiences and skills brought by each person to benefit our organisation and work hard to ensure that all people, whatever their age, disability, gender, transgender, marital or family status, race or ethnicity, religious belief of sexual orientation are welcome to and included within our business.