Receptionist/ Administrator

Job Introduction

Sodexo Energy & Resources has an exciting opportunity for a part-time receptionist to join our HQ in Aberdeen City Centre from 12.30-5pm Monday-Friday.

The Receptionist will ensure that all first line communications to the company (faxes, telephone calls and visitors) are dealt with promptly and efficiently and in a courteous manner and complete administration duties as allocated.

Role Responsibility

• Using the head office switchboard to ensure all calls are dealt with promptly and efficiently and that all telephone records are kept up to date
• Accurate and efficient transmission to individual callers for check-in arrangements for offshore deployment including maintaining register for logistics colleagues
• Welcoming and hosting visitors, ensuring that they sign in and out and watch the safety induction
• Accurately issuing check in times to individual callers and maintaining a register to be passed to logistics
• Logging of all incoming parcels, mail and faxes for onward accurate distribution
• Responsible for ordering and logging all account taxi journeys from the head office including assisting in booking travel for office staff
• Ordering coffee machine products, staff gifts and cards
• Place stationery orders and keep stationery cupboards well stocked and in good order
• Keep reception, kitchen and landing areas clean and tidy
• Raising purchase orders on Basware
• Ensuring work is carried out as per the reception handbook and keeping the same up to date if there are any changes
• Looking for and suggesting any changes to current process to create greater efficiencies for the business and potential cost savings
• Where possible provide holiday/absence cover for other part time receptionist

The Ideal Candidate

• Previous experience in a similar role
• Good communication skills- clear and effective listening and oral skills
• Strong computer skills and previous experience using word, powerpoint, excel and outlook
• The ability to accurately record all calls, faxes and visitors is essential
• A polite and courteous manner
• Good initiative skills

Package Description

Competitive hourly rate with benefits including pension, flexible benefits package, reward schemes and training/development opportunities.

Sodexo Discounts are available to all, promoting discounted mobile phone tariffs, savings across restaurant chains and days out, where you and your family can save money on everything from your weekly food shop to the latest cinema blockbuster.

About the Company

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the energy, corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business

At Sodexo we are committed to a leading role in promoting equality opportunities and valuing diversity and inclusion. We seek to create a work environment based on mutual respect for all individuals, building a culture that appreciates and values the experiences and skills brought by each person to benefit our organisation and work hard to ensure that all people, whatever their age, disability, gender, transgender, marital or family status, race or ethnicity, religious belief of sexual orientation are welcome to and included within our business.