Programme Co-ordinator (P/T Mobilisation Admin support - 6m FTC)

Job Introduction

As Programme Co-ordinator (administration), you'll play a key role in supporting every new contract opening in the UK & Ireland

You'll provide remote support and advice to on site mobilisation teams, supporting Programme Delivery Manager in the delivery of standardised mobilisation tools and processes across the business.

You will also play a key role in administering and ensuring compliance of all programme governance and management methodology and tools, leading on documentation control including templates, filing and archiving.

Service Operations is the part of our business that supports segment development by providing expertise and process standardisation across all segments. Service Operations leverages our global expertise and best practice to bring the best of Sodexo to all of our clients. It includes everything from FM expertise to food development through to bid support, health and safety, and contract design and management.

Role Responsibility

• Support the Programme Delivery Manager in administering and checking compliance of all programme governance and management methodology and tools.
• Support and coordinate mobilisation meetings as required. 
• Coordinate logistical arrangements throughout mobilisations and project activities. 
• Ensure PMO activities are undertaken regularly and efficiently, such as central documentation storage, meeting administration and arrangement, and other PMO activities as requested by the Programme Delivery Manager.
• Manage documentation and plans to ensure compliance to methodology and tools.
• Define and follow the programme’s governance framework (in line with function standards) to support successful deployment of the project or programme.
• Highlight any issues or risks which may impact the successful delivery of the programme, ensuring business continuity during transition.

Please see attached Job Description for full details..

The Ideal Candidate

• Solid administrative experience 
• High levels of computer literacy – Microsoft Office, especially Excel, Powerpoint, MS Visio and Outlook
• Excellent team organisation and coordination skills
• Highly organised and responsive, with ability to deliver under pressure
• Flexible adaptable
• Excellent documentation skills
• Effective communications skills
• Able to work openly and collaboratively
• Strong attention to detail
• Willingness to learn
• Able to work unsupervised day to day

Desirable

• Good knowledge of project planning and coordination
• Experience of SAP
• Process mapping techniques

Package Description

Competitive salary of £15,000 for a 24 hour week plus benefits including pension, option to 'buy' additional flexible benefits such as holidays, healthcare etc

We also offer Sodexo Discounts site promoting discounted mobile phone tariffs, savings across restaurant chains and days out, where you and your family can save money on everything from your weekly food shop to the latest cinema blockbuster

Initial 6 months fixed term contract / secondment

You'll be working from home with occasional travel to offices and client site 24 hours per week which could be split each day or Monday, Wednesday and Fridays.  However, this can be negotiated.

About the Company

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process.

Sodexo and our clients are committed to safeguarding and promoting the welfare of children and adults within a regulated activity. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland.