PA to Finance Director and Business Development Director

Job Introduction

As Personal Assistant (PA), you'll provide a confidential, efficient, effective and professional administrative support service to the Finance Director and Business Development Director for the Sodexo Defence & Government Services segment

An excellent opportunity for an accomplished PA, as this is a key role supporting Sodexo Defence & Government Services at a senior level interfacing directly with senior members and clients in addition to exposure to confidential information which will require considerable judgement, discretion, tact and diplomacy.

We are a key partner to the Ministry of Defence, running services at major UK and overseas military bases which improve quality of life for our military personnel. We are dedicated to delivering the best quality as well as cost-efficiency in the delivery of infrastructure, facilities management, catering, retail and leisure services to the armed forces community. We also operate in both central and local government and associated agencies, our wealth of experience means we are able to transfer best practices from the corporate sector to create better working environments in the public sector through our Government Services segment.

Role Responsibility

Responsible for planning and organising the FD and BD Director diaries to ensure deadlines are met, outstanding actions are followed up and emails are monitored on a daily basis.

You're also responsible for administrative tasks as required including such items as drafting reports, typing letters and documents, taking minutes and producing Excel spread sheets or Power Point presentations.

You are accountable for organising meetings and events, travel and accommodation bookings. You'll also be required to provide meeting support which may include preparation of information packs, taking minutes or distributing documents to attendees.

*Please see job description attached below for further detail

The Ideal Candidate

• Proven experience of working in a similar PA support role at a comparable level
• Demonstrates discretion and ability to deal with confidential issues
• Good numerical and communication skills, must be able to demonstrate effective verbal and written communication
• Able to work on own initiative within a team environment
• Able to demonstrate working knowledge of MS Office (Word, Excel, PowerPoint and Outlook)
• Experience of diary and email management, producing presentations, working with spreadsheets and other documentation
• Experience of arranging travel and accommodation
• Able to demonstrate attention to detail and adherence to standards
• Able to analyse problems analytically, develop opportunities and implement innovative solutions

Desirable

• Certificate in office administration
• Proven experience of managing client relationships
• Experience of working in a military environment and/or with Government departments

Package Description

Competitive salary of £22,000-£24,000 plus benefits including starting holiday entitlement of 20 days + 8 statutory, pension, option to 'buy' additional flexible benefits such as holidays, healthcare etc through salary sacrifice

We also offer Sodexo Discounts site promoting discounted mobile phone tariffs, savings across restaurant chains and days out, where you and your family can save money on everything from your weekly food shop to the latest cinema blockbuster

About the Company

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business

Sodexo and our clients are committed to safeguarding and promoting the welfare of children and adults within a regulated activity. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to further engage ex-forces personnel and reservists.  Those applying for roles with us who meet the essential criteria advertised under the ‘ideal candidate’ on the vacancy advertised are guaranteed to progress within the selection process.