Creative Administrator

Job Introduction

We have an immediate requirement for an Operational Secretary, to be based at our office in Salford Quays. This role is part time, 3 days per week.

Role Responsibility

• Book travel and accommodation for the account teams, including rail, hotels, flights and car hire.
• Design and format a range of business documents for use at client and divisional meetings, produce presentation aids occasionally such as mood boards.
• Design marketing materials such as newsletters, strengthening the Sodexo brand identity at unit level.
• Manage own workload.
• Arrange meetings, room bookings, conference calls and webex.
• Keep records up to date – inform the correct teams when changes occur within the business.
• As required – attend meetings to take minutes.
• Plan ahead and collate the data required to then distribute various materials via post to the entire Corporate Services segment.
• Provide ad hoc administration support for the account teams, such as sending out letters, email communications and diary management.
• Provide cover for each member of the team during leave.
   

The Ideal Candidate

Essential

• Excellent IT skills, with working knowledge of the Microsoft Office applications: Publisher, Excel, Word and PowerPoint.
• A creative eye for design and attention to detail.
• Ability to design professional documents using a range of software.
• Proof reading skills.
• Ability to organise workload independently and use own initiative. 
• Good standard of general administrative support.
• Good standard of education required, including Maths, English & IT.
• Strong communication skills.

Desirable

• Knowledge and skills in graphic design
• Previous administration experience
• Ability to plan events/meetings
• Knowledge of Adobe Acrobat Pro
• Knowledge of SAP

Package Description

20 days holiday + opportunity to join the Sodexo Flexible Benefits Scheme + Pension + Childcare Vouchers

At Sodexo we are committed to continuing to improve our approach to diversity and inclusion in order to build Sodexo’s reputation as an employer of choice. As part of our commitment to increasing the diversity of our workforce, we will be piloting a new recruitment process for six months on a selection of our jobs. This process will involve ‘anonymising’ the CVs of applicants. This means that when our hiring managers receive your CV it will no longer contain any personal information relating to you, only your skills and career history. The profile created by our system for you will be considered rather than your CV. With this in mind please ensure that you complete your application fully.

About the Company

Sodexo UK & Ireland employs around 36,000 people and delivers On-site Service Solutions to clients at over 2,300 locations including offices, hospitals, schools, defense sites, prisons, sporting events and visitor attractions.  With an annual turnover of over £1bn, Sodexo delivers a diverse range of services from catering, cleaning, reception to security, laboratory and grounds maintenance services, enabling clients to focus on their core business.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to further engage ex-forces personnel and reservists.  Those applying for roles with us who meet the essential criteria advertised under the ‘ideal candidate’ on the vacancy advertised, are guaranteed to progress within the selection process.

Sodexo and our clients are committed to safeguarding and promoting the welfare of children and adults within a regulated activity. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland.