Office Administrator

Job Introduction

As Office Administrator you'll ensure the Defence Head Office runs smoothly, providing administrative support to Head Office teams and acting as the first point of contact for all visitors to the site.

We are a key partner to the Ministry of Defence, running services at major UK and overseas military bases which improve quality of life for our military personnel. The impact of change and uncertainty as consolidation occurs throughout the armed forces, set against a backdrop of today’s rapidly changing world, makes the preservation of high standards even more important than ever. We are dedicated to delivering the best quality as well as cost-efficiency in the delivery of infrastructure, facilities management, catering, retail and leisure services to the armed forces community

We’re proud that our work has a significant bearing on morale, retention and recruitment.

Role Responsibility

• Act as the point of contact to all those who contact the Defence Head Office via face to face, general phone and general email methods
• Perform general administration duties for managers including booking meeting, photocopying, organising archiving, scheduling of hot-desks in the offices etc
• Ensure the effective supply of office equipment and consumables e.g. stationary
• Support colleagues in ordering IT equipment and maintain a central asset log;
• Manage all incoming and outgoing post including liaison with third parties such as couriers

*please see attached job description below

The Ideal Candidate

• Proven experience providing office administration support
• Experience of working with a wide range of stakeholders e.g. clients, colleagues and external partners
• Ability to use financial management and reporting systems e.g. e-ProphIT;
• High level of ability in the use of standard desktop computing packages e.g. MS Office
• Effective time management with the ability to work to fixed deadlines;
• Recognition of the need to escalate issues where appropriate
• High level of personal standards in presentation both physical, written and verbal
• Used to working on own initiative within a team environment
• Able to demonstrate discretion and ability to deal with confidential issues

Desirable

• Experience of working in a similar Head Office support role
• Experience of working in a military environment

Package Description

Competitive salary of £19,600 to £23,500 DOE plus benefits including pension,  20 days plus statutory holidays, option to 'buy' additional flexible benefits such as holidays, healthcare etc

We also offer Sodexo Discounts site promoting discounted mobile phone tariffs, savings across restaurant chains and days out, where you and your family can save money on everything from your weekly food shop to the latest cinema blockbuster

About the Company

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business

Sodexo and our clients are committed to safeguarding and promoting the welfare of children and adults within a regulated activity. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to further engage ex-forces personnel and reservists.  Those applying for roles with us who meet the essential criteria advertised under the ‘ideal candidate’ on the vacancy advertised are guaranteed to progress within the selection process.