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Maintenance Administrator

Please Note: The application deadline for this job has now passed.

Job Introduction

HMP Addiewell are currently recruiting for Maintenance Administrator. If you have experience of managing budgets and have previously worked in facilities management role, this a great opportunity for you.

Sodexo Justice Services is a custodial services company with a reputation for delivering high quality services through its philosophy that everyone can develop and make changes for the better.  HMP Addiewell is a learning prison, with a strong and concerted focus on learning not to reoffend, relevant skills training and employability and we work with all areas of the wider community to ensure prisoners have the best possible chance of leading positive lives following release.

Role Responsibility

  • Monitor the CAFM systems- ensuring tasks are completed as per the SLA
  • Input and maintenance of all Maintenance purchase orders onto the SAP System.  Provide monthly reports to the Finance Manager and Data Centre on Open Po, GRNI and Parked
  • Prepare e-permits for Maintenance Team and any contractors attending site.  This includes the prior checking that all contractors entering the site have the appropriate insurance, up to date personal accreditation relevant to the work being carried out, compliance documentation as relevant to the task, appropriate risk assessment and method statement (RAMS) to cover the works taking place  
  • Input and maintenance of all Maintenance purchase orders onto the SAP System.  Provide monthly reports to the Finance Manager and Data Centre on Open Po, GRNI and Parked
  • Ensure all  Contractors are compliant with Health & Safety Requirements
  • Actively participate in all audits from external and Internal Sources.  Provide all required information to auditor to ensure compliance
  • Ensure all Monthly/quarterly  reporting is completed to agreed timelines to all departments,
  • Ensure all Statutory Training and records are up to date
  • Maintain and update all Contracts for FM ensuring PPM visits are completed on time

The Ideal Candidate

  • Knowledge of CAFM Systems
  • Experience of working in an FM Role .
  • Experience of working with Contractors and Overseeing Contracts.
  • Experience of working successfully with accrediting and regulatory bodies and implementing associated programmes.
  • Experience of working within a Health & Safety Environment, RAMS, ISOQAR
  • Experience of Managing of Budgets/ Stock Control
  • Experience of running an E Permit System

Package Description

Salary - circa £21,000 plus excellent benefits (including free meals and parking, group discount schemes and pension with 28 days holiday)

Flexibility of work: 37.5hrs per week. In the event of operational requirement, evenings and weekend work may be required.

About the Company

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process.

Sodexo and our clients are committed to safeguarding and promoting the welfare of children and adults within a regulated activity. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland.

Please note all roles within Sodexo Justice are subject to security and recruitment checks which may include a Social Media Check. You will also be asked to provide 3 years’ worth of references and request employment history details from the HMRC.

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