MI Company Clerk

Job Introduction

We currently have an opportunity for a MI Company Clerk to join our team. This is a great opportunity for a customer focused individual to join a world leading food and facilities management company, which can offer unrivalled opportunities for career progression.

Role Responsibility

• All telephone queries answered or passed to appropriate person.
• Files and registers maintained and updated.
• Stationery and ID card requirements completed.
• All clerical work will be completed to the highest possible standard with specific deadlines being met as directed.
• Office reception duties including answering telephones, greeting visitors, relaying messages within the Coy, ensuring that matters are referred to the appropriate individual.
• Maintenance of the Coy filing system including first sight files, unclassified and protectively marked files.
• Maintenance of JPA records as required, personnel leave and moving and tracking of personnel.
• Updating of IT register, staff and social lists and nominal roles.
• Ordering of new ID cards and stationery.
• Checking of GYH claims. Signing and checking of movements applications.
• Preparing documents for DAC, carrying out DAC and reverse DAC.
• Being capable of drafting and writing service correspondence without instruction.
• Being prepared to give advice and assistance to units and individuals as required and to develop knowledge in order to assist generally in the smooth operation of the Coy.
• Being capable of using desktop computer equipment and Windows based software. Willing to undergo further IT training as appropriate and necessary.
• Operation of the facsimile and reproduction equipment as required.
• Collection of mail; daily or as required. Preparing the outgoing mail for despatch.
• Preparing and distributing Coy orders.
• Following up on monthly management checks.

The Ideal Candidate

Essential

• Experience of Microsoft Word, Excel and Outlook
• Previous administration experience
• 2 GCSEs at Grade C or above, or equivalent; or NVQ Business Administration Level 2
• Good Telephone Manner
• Good Communication skills
• Discretion
• Flexibility
• Willingness to attend appropriate training courses throughout the UK
• Travel and overnight stays may be required.

Desirable

• Knowledge of the JPA system
• Experience of working within a military environment

Contextual or other information

• At the request of the employer, the post holder will attend appropriate courses in order to improve professional skills.
• Required to deputise for other personnel during periods of absence as directed by the employer.
• Required to carry out any other reasonable duties which are commensurate with the trade and grade as directed by the line management.
• May be required to work for limited periods of time unsupervised.
• Due to the nature of the role, will need to be security cleared to SC level.

Package Description

This temporary post is for maternity cover.

About the Company

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process.

Sodexo and our clients are committed to safeguarding and promoting the welfare of children and adults within a regulated activity. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland.