MBU Administrator

Job Introduction

HMP Bronzefield are currently recruiting for a MBU Administrator.

As a MBU Administrator, you will provide comprehensive general administration support within the business, performing a variety of duties to ensure the smooth running of the function and providing a service to the prison.

HMP/YOI Bronzefield is a closed local prison serving courts across the South of England. Our mission is to deliver quality of life services which make a meaningful difference to women in the criminal justice system by supporting them to change their lives for the better. To achieve this we focus on providing needs-based services and programmes to rehabilitate and improve the well-being of our women. 

We house up to 572 women (approximately 14.5% of the national female prison population). The women in our custody have a diverse and complex set of needs and range from mothers and babies, young offenders, life and long term sentenced women, short to mid-term sentenced women, foreign nationals and women on remand. 

We have been awarded a bronze accreditation by Investors in People for our commitment to our staff, their development, engagement and investment in a sustainable future.

Sodexo Justice aims to change lives for the better by reducing reoffending and improving the quality of life for those under our supervision and in our care. We deliver safe, effective and innovative custodial and community rehabilitation services that challenge offending behaviour, protect the public and offer individuals the opportunity to change their lives for the better. We deliver the total operation of five prisons within the UK and own six Community Rehabilitation Companies in partnership with crime reduction charity Nacro.

Role Responsibility

• Maintain all appropriate records and documentation.
• Assist in the production of management information, regular reports, establish trends and patterns from information received.
• Monitor and oversee all filing and ensure that record systems are kept up-to-date and stored securely.
• Responsible for all administrative duties as required by the Manager, ensuring the function is run efficiently and cost effectively when performing work as required and planned.
• Work closely and co-operate with colleagues in other areas to ensure the safe and smooth running of the prison and build relationships with key internal and external stakeholders.
• Abide by the corporate strategic directions, Contract Delivery Indicators, MoJ/NOMS service specifications and all appropriate Regulations and Health and Safety Policies.
• Co-ordinate all external an independent audits.
• Provide reports and a detailed analysis of the key performance targets.
• Support the department you are allocated to and be the ‘single point of contact’ for the department.
• Ensure that all information is stored accurately, updated when required and made available to those who require it in a timely manner.
• Answer and respond to telephone enquiries and correspondence within the required timeframes.
• Act as a minute taker for those meetings you are allocated by your Line Manager.
• Be part of a a multi-tasked administrative team, to provide a service to the women and colleagues at HMP and YOI Bronzefield as a whole.  This will include providing cover for other areas of administration as requested.

The Ideal Candidate

Essential

• Experience working in a similar environment or role
• Able to operate relevant IT applications
• Experience of working under pressure and to deadlines
• Able to manage competing work priorities
• Attention to detail and accuracy
• Knowledge or experience of customer experience service delivery
• Be able to demonstrate excellent interpersonal skills
• Flexible in approach
• Committed to personal development

Desirable

• A Health, social welfare or voluntary sector experience
• Knowledge of the English legal system

Other Information

• You may be required to work in an alternative administration role time to time
• You will be required to participate in staff rotation
• Attend any training as and when required

Package Description

£19,859.68 per annum + £287.75 London weighting recurring monthly

37.5 hours per week

Excellent benefits including season ticket loans, free meals, free parking, subsidised gym membership, group discount schemes, pension and 28 days holiday.

For more information on Sodexo Careers and Sodexo Justice please visit Sodexo Careers and Careers in Justice

About the Company

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process.

Sodexo and our clients are committed to safeguarding and promoting the welfare of children and adults within a regulated activity. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland.