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J3 Clerk

Please Note: The application deadline for this job has now passed.

Job Introduction

  • Management of ‘Support to Experimentation and Training’ – a high priority activity that aligns 16 Brigade manpower and equipment to tasks that Army HQ orders it to achieve.  This amouts to +/- 5000 training days a year.
  • The J3 Clerk will be the first point of contact for all enquires who will then allocate the enquiry to the relevant Staff Officer.
  • Managing large amounts of information in a timely manner (mailbox management)
  • Comply with all Sodexo company policies/procedures.
  • Comply with all legislative requirements.
  • Adhere to any local client site rules and regulations.
  • Role model safe behaviour.
 

Flexibility on work schedule and location may be required.

Role Responsibility

  • Provision of clerical support to J3 staff officers including drafting routine correspondence as necessary.
  • Management of, and collation of returns and statistics including:
    • Manning trawls (individual and enrolment posts).
    • Backfilling (Operational and routine)
    • Miscellaneous J3 as required
  • Provision of office support including:
    • Response to routine Higher Headquarters/unit telephone enquiries.
    • The J3 Clerk will be the first point of contact for all enquires who will then allocate the enquiry to the relevant Staff Officer.
  • To continue to develop one’s own skills and knowledge within the position, including any required training courses.
  • To maintain excellent client/customer relationships.
  • To attend team briefs and meetings as required.
  • To attend your performance development review to discuss job standards and agree development activities.
  • To care for all available resources including equipment, materials and supplies as directed.
  • To report any near miss occurrences, accidents or faulty equipment to management.
 

To ensure effective communication with line manager, team, customer and client organisation.

The Ideal Candidate

  • Excellent interpersonal and written communication skills.
  • Good IT skills – Microsoft Office applications.
  • Administrative experience in busy office environment.
  • Ability to work to tight deadlines as well as prioritise, organise and plan.
  • 5 GCSEs at Grade C or above, or equivalent; or NVQ Business Administration Level 2.  
  • Knowledge of military IT systems and envronment is desirable
 

Package Description

Responsible to J3 Ops Staff Officers for the management, administration and distribution of J3 information and returns.

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