Healthcare Administrator

Job Introduction

HMP Bronzefield are currently recruiting for a Healthcare Administrator.

You will provide general administration support across a number of areas within the health care department performing a variety of duties to ensure the smooth running of the function and providing a service to the prison.

Awarded a bronze accreditation by Investors in People, HMP YOI Bronzefield focuses on providing needs-based services and programmes aimed at rehabilitating and maintaining the well-being of prisoners.

HMP YOI Bronzefield is an all female prison that can hold up to 527 women.

Sodexo Justice Services delivers custodial and community rehabilitation services that challenge offending behaviour, protect the public and offer individuals the opportunity to change their lives for the better. We deliver the total operation of five prisons within England, Scotland and Wales and own six Community Rehabilitation Companies in partnership with crime reduction charity Nacro.

Role Responsibility

• Maintain all appropriate records and documentation.
• Manage the team based self-rostering regarding nurses hours and annual leave
• Responsible for all administrative duties as required by the Manager, ensuring the function is run efficiently and cost effectively when performing work as required and planned.
• Work closely and co-operate with colleagues as information sharing is a necessity to ensure correct and precise data is passed on to relevant departments so that time lines are met
• Build relationships with key internal and external stakeholders.
• Abide by the corporate strategic directions, Contract Delivery Indicators, MOJ/NOMS service specifications and all appropriate Regulations and Health and Safety Policies.
• Book external and internal appointments for patients
• Provide reports and a detailed analysis of the key performance targets. (OBM and DNA reports for meds management) this meeting is where all representative of healthcare meet once a month to discuss any medication issues and also receive feedback from the GPS, Pharmacist, Optician, Social care, Dentist and also the Podiatrist regarding anything clinical.  
• Be a front line representative when the department has a visitor, i.e. Commissioners, corporate healthcare professionals
• Manage the referral process of patients out to hospital and liaise with NHS professionals when required, such as rebooking of appointments and dealing with appointment letters 
• Minute taking for the meds management meeting and also clinical governance meeting when other colleague is on annual leave.
• Management information provided accurately and within specified deadlines in order to meet KPTs
• Ensuring waiting times are kept to their national standards, each clinic will be different. 

The Ideal Candidate

Essential

• Experience working in a similar environment or role
• Able to operate relevant IT applications especially excel 
• Experience of working under pressure and to deadlines
• Able to manage competing work priorities
• Attention to detail and accuracy

  Desirable

• A Health care back ground (but not essential)
• Knowledge of rota management and detailing
• System one experience and user trained 

Package Description

£18995.39 +LW £3453

About the Company

Sodexo UK & Ireland employs around 36,000 people and delivers On-site Service Solutions to clients at over 2,300 locations including offices, hospitals, schools, defence sites, prisons, sporting events and visitor attractions.  Sodexo is committed to safeguarding and promoting the welfare of children and vulnerable adults. All roles will require applicants to undergo screening appropriate to the post, including checks with past employers and Disclosure Barring Service (DBS) and/or Disclosure Scotland (Scotland).