HR Assistant

Job Introduction

HMP Forest Bank are recruiting for a HR Assistant to work as part of the HR team to deliver HR administration activity and process on site vetting activity for staff, volunteers and contractors.

Sodexo Justice aims to change lives for the better by reducing reoffending and improving the quality of life for those under our supervision and in our care. We deliver safe, effective and innovative custodial and community rehabilitation services that challenge offending behaviour, protect the public and offer individuals the opportunity to change their lives for the better. We deliver the total operation of five prisons within the UK and own six Community Rehabilitation Companies in partnership with crime reduction charity Nacro.

HMP Forest Bank serves the courts of Greater Manchester and maintains strong links to the local community with a focus on resettlement. We aim to deliver quality of life services and support people to change their lives for the better.

Opportunities for learning and developing work-ready skills are on offer for all who come in to custody, but our commitment to reducing reoffending in local communities does not end at the prison gate. We support people released from custody through innovative partnerships in substance misuse services in Bury and Oldham, working with people to maintain recovery and lead law-abiding lives.

As well as the 16 residential units on site, there is a healthcare centre, gym, library, workshop complex, visits hall, chaplaincy and kitchen. The prison’s capacity stands at 1,460, holding adult men both on remand or sentenced and young prisoners between the ages of 18-21 years.

For more information on working in Justice within Sodexo please see Careers in Justice

Role Responsibility

• All administration duties for the day to day operations of the HR team.
• Maintain all required databases
• Raise purchase orders as required for the HR team.
• Producing monthly management information, particularly to support payroll reconciliation and contractual reporting.
• Co-ordinate general queries to the department, directing managers and employees to the PeopleCentre and other on-line tools where appropriate.
• Act as the main site VCP (Vetting Contact Point) responsible for meeting with applicants, checking the security clearance forms have been correctly completed and that identification documents are thoroughly verified, copied, endorsed, actioned and accurate records are maintained.
• Identity Checker for the Disclosure & Barring Service (DBS) forms and key contact for any queries or questions on either the DBS or the Security Clearance Forms.  The incumbent will need to liaise closely with the PeopleCentre and ensure accurate records are maintained.
• Management of ordering name badges as relevant
• Support on manager interviews for (only where an appropriately trained employee is not available to assist) grievances, disciplinaries and investigations in the role of note taker, providing accurate and well-written documentation in a timely manner after the meeting.
• Support the annual pay review process
• Support Initial Training Course (ITC) activity for new PCO’s and OSO’s including liaising with security on vetting queries, booking internal interviews and interview slots and liaising with the Resourcing team to keep on track.
• Support the non operational Induction process with a focus on the HR induction
• Manage the vaccination activity on site, liaising with external suppliers as necessary

The Ideal Candidate

Essential

• Experience in a multi tasked, face paced administrative role
• Good organisational skills with the ability to work consistently to deadlines
• Ability to use IT to a good standard eg Microsoft Word, Excel, Outlook
• Confidentiality and discretion
• Accuracy and attention to detail
• Ability to work with different stakeholders and customers

Desirable

• Previous HR experience
• Experience of SAP (HR)

About the Company

Sodexo Justice aims to change lives for the better by reducing reoffending and improving the quality of life for those under our supervision and in our care. We deliver safe, effective and innovative custodial and community rehabilitation services that challenge offending behaviour, protect the public and offer individuals the opportunity to change their lives for the better. We deliver the total operation of five prisons within the UK and own six Community Rehabilitation Companies in partnership with crime reduction charity Nacro.

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process.

Sodexo and our clients are committed to safeguarding and promoting the welfare of children and adults within a regulated activity. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland.