HR Assistant

Job Introduction

HMP Bronzefield are recruiting for a HR Assistant.

You will work as part of the  HR team to deliver HR administration activity including liaison with the shared service centre (PeopleCentre).

You will administer on site vetting activity for staff, volunteers and contractors and support with query handling as required in a timely and efficient manner.

This is a great opportunity for somebody who has experience of working within a fast paced administration environment, has excellent accuracy and attention to detail and has great organisation skills.

For more information about HMP Bronzefield visit http://www.hmpbronzefield.co.uk/home.html

Role Responsibility

• All administration duties for the day to day operations of the HR team.
• Maintain all required databases
• Raise purchase orders as required for the HR team.
• Produce monthly management information, particularly to support payroll reconciliation and contractual reporting.
• Co-ordinate general queries to the department, directing managers and employees to the PeopleCentre and other on-line tools where appropriate.
• Act as the main site VCP (Vetting Contact Point) responsible for meeting with applicants, checking the security clearance forms have been correctly completed and that identification documents are thoroughly verified, copied, endorsed, actioned and accurate records are maintained.
• Identity Checker for the Disclosure & Barring Service (DBS) forms and key contact for any queries or questions on either the DBS or the Security Clearance Forms.  The incumbent will need to liaise closely with the PeopleCentre and ensure accurate records are maintained.
• Support on manager interviews for (only where an appropriately trained employee is not available to assist) grievances, disciplinaries and investigations in the role of note taker, providing accurate and well-written documentation in a timely manner after the meeting.
• Support Initial Training Course (ITC) activity for new PCO’s and OSO’s including liaising with security on vetting queries, booking internal interviews and interview slots, managing health questionnaires and liaising with the Resourcing team to keep on track.
• Support the non operational Induction process with a focus on the HR induction

The Ideal Candidate

Essential

• Experience in a multi tasked, face paced administrative role
• Good organisational skills with the ability to work consistently to deadlines
• Ability to use IT to a good standard eg Microsoft Word, Excel, Outlook
• Confidentiality and discretion
• Accuracy and attention to detail
• Ability to work with different stakeholders and customers

Desirable

• Previous HR experience
• Experience of SAP (HR)

Package Description

Circa. £24,000, 28 days holiday (including bank holidays) free meal whilst on duty, access to discount schemes, free parking, subsidised gym membership.

About the Company

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

Sodexo Justice aims to change lives for the better by reducing reoffending and improving the quality of life for those under our supervision and in our care. We deliver safe, effective and innovative custodial and community rehabilitation services that challenge offending behaviour, protect the public and offer individuals the opportunity to change their lives for the better. We deliver the total operation of five prisons within the UK and own six Community Rehabilitation Companies in partnership with crime reduction charity Nacro.

Sodexo and our clients are committed to safeguarding and promoting the welfare of children and adults within a regulated activity. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland.

Please note all roles within Sodexo Justice are subject to security and recruitment checks which may include a Social Media Check. You will also be asked to provide 3 years’ worth of references and request employment history details from the HMRC.