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Global Administrator

Please Note: The application deadline for this job has now passed.

Job Introduction

Sodexo are currently recruiting for a number of brand new opportunities due to growth in our Corporate Services segment. Sodexo is the 19th largest employer worldwide, operating in 80 countries and employing 427,000 employees worldwide, we are the leader in Quality of Life services. Sodexo is not only a growth company; it is also a people-oriented company that places quality of life of its 100 million consumers at the center of its mission. Join our teams and experience their passion and the unique Sodexo spirit!

Sodexo is looking for highly adaptable, experienced and skilful Administrator to join our Global team with a very prestigious client of ours. The role will be site-based however an occasional overnight stay or travelling for training will be expected. The successful candidate will be extremely capable Administrator with outstanding multitasking skills. You will be best suited to the role if you have interest in Facilities Management, you are driven to succeed and grow in the role.

The successful candidate will be supported with Facilities Management Training as well as some flexibility can be offered around location (High Wycombe and London) as well as some home work.

If you would like more information to understand what it is like to work for Sodexo and a career in Corporate Services, please follow the link below;

Careers within Corporate Clients

 

 

Role Responsibility

  • Manage and support administration activity on behalf of individual executives and/or management team members
  • Proof-read and edit documentation as required
  • Coordinate and liaise with both - internal and external resources
  • Work with various country contacts to obtain information as required to meet deadlines
  • Research and compile reports and presentations
  • Write & distribute communication on behalf of the account team as and when required.
  • Perform complex administrative activities and substitute for other team members (absence/sickness)
  • Produce and update spread sheets
  • Produce and maintain PowerPoint presentations to high a standard
  • Arrange business critical internal/external events
  • Organise meetings and relevant follow-up activities (e.g. distribute meeting minutes and presentation materials).
  • Plan and arrange complex travel itineraries, schedules and process expenses
  • Organise employee and client entertainment and set up events - prepare reports, presentations and analyse data
  • Become familiar with the client’s way of working, liaise with key contacts within the client business to support the global team
  • Liaise with site leads to construct and maintain Global and UK organisational charts across all business units
  • To support the team in all their activities, especially when they're away from the office 
  • To assist with travel bookings, desktop publishing, communications and document management
  • Attend relevant meetings, where appropriate record the minutes and take note of key actions, following up on action points where required
  • To manage all elements of communications to/from clients to the relevant internal managers
  • Other general administration tasks as required.

The Ideal Candidate

  • Previous administration experience is essential
  • Proficient with Microsoft office suite (including Outlook, Word, Excel, Publisher, PowerPoint and Visio).
  • Strong working knowledge and technical ability in using PowerPoint and Excel
  • Excellent numerical and verbal skills.
  • Excellent communication, organisational and administration skills, including editing skills and attention to detail.
  • Previous experience in multi-country or multi-cultural teams would be an advantage
  • Have worked in an environment where confidentiality is important
  • Articulate and thorough
  • Good standard of general education
  • Ability to work both independently and as part of a team
  • Pro-active, demonstrating initiative and anticipates needs
  • Proven experience within a similar role, working with an extremely busy team and with very high standards
  • Constantly raises the standard and quality of work, benchmarking against best practice.
  • Demonstrates discretion and ability to deal with confidential issues
  • Duties will be wide ranging and will require the applicant to manage multiple and at times conflicting priorities.

About the Company

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process

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