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Finance & Payroll Administrator

Please Note: The application deadline for this job has now passed.

Job Introduction

We currently have an opportunity for a Payroll & Finance Administrator to join our company. This is a great opportunity for a customer focused individual to join a world leading food and facilities management company, which can offer unrivalled opportunities for career progression

Role Responsibility

  • To continue to develop one’s own skills and knowledge within the position, including any required training courses
  • To maintain excellent client/customer relationships
  • To attend team briefs, huddles and meetings as required
  • To attend your performance development review to discuss job standards and agree development activities
  • To maintain a clean and tidy work area at all times
  • To maintain high levels of personal hygiene and wear the appropriate uniform and PPE as required
  • To care for all available resources including equipment, materials and supplies as directed
  • To report any near miss occurrences, accidents or faulty equipment to management
  • To ensure effective communication with line manager, team, customer and client organisation
  • To maintain all areas of responsibility to the set service standards and in line with applicable service offer
  • To provide timely and accurate input of payroll information onto the UDC payroll and TMS systems
  • To liaise with BSS and outside agencies as required regarding payroll matters
  • To deal with supplier queries quickly and efficiently maintaining a good working relationship
  • To provide timely and accurate administration of UDC payroll system for the Colchester PFI Contract
  • To operate and provide support to unit managers in the use and maintenance of time and attendance system
  • To monitor and maintain a log of all LTS and maternity records for the contract
  • To carry out UDC Billing for contract management ad-hoc/additional services
  • To process invoices and credit notes onto relevant accounts obtaining appropriate authorisations from unit managers in advance
  • Liaise with unit managers to ensure accuracy of stock and cash transfers and recording of stock is carried out
  • To maintain daily cash breakdowns and carry out banking in line with company policies and procedures
  • To provide accurate accrual and pre-payment information to the company accountant on a monthly basis
  • To control and monitor contract billing log and liaise with managers to chase debt as required
  • To provide administration support across the site including customer service and cash handling
  • To provide support for any additional ad-hoc services provided as required, for example administrative or office support
  • To carry out any other reasonable tasks and/or instructions as directed by management

The Ideal Candidate

Essential

  • NVQ Level 2 /GCSE Grade C in Maths & English or equivalent
  • Good Excel skills
  • Excellent interpersonal skills
  • A self-starter capable of working individually or as part of a team
  • Good numerical ability
  • Strong written and verbal communication skills
  • IT Systems experience
  • Experience of working in an office environment

Desirable

  • Experience of working within military environment
  • Understanding of monthly accounts reconciliation processes
  • Bookeeping/Payroll experience

About the Company

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors.

With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

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