Finance Administrator

Job Introduction

We have an excellent opportunity for an experienced Administrator to join our team. In this role, you will provide an efficient financial and administrative service, in order to support the Exeter PFI Schools contract and wider Sodexo business process.

To do this, you will effectively utilise company systems including SAP and Global Maximo in line with contractual requirements, carry out the analytical investigation of any query or anomaly and communicating the consequent solution and take ownership for the production of timely reporting related to various aspects of financial and administrative business process.

Role Responsibility

• Provide a point of contact for all aspects of contract financial administration, ensuring tasks are processed in an efficient and supportive manner.
• Liaise with wider team members to obtain advice and guidance where necessary to ensure financial accuracy consistent with the contract.
• Provide support to other administration tasks that relate to the contact where necessary.
• Dealing with external bodies including sub-contractors to ensure service and administrative performance.
• Analyse and interpret data to report on PMS and unavailability deductions in a timely manner.
• Respond to queries, amend and maintain data and ad-hoc tasks as required.
• Work closely with Contract/Facilities Managers to develop and enhance the quality of service and reporting processes.
• Carry out monitoring of CAFM (Maximo) data to ensure that records have been accurately input from a financial perspective.
• Act as subject matter expert for CAFM (Maximo) system from a financial administration user perspective.
• Assisting all Maximo users with issues I queries and requests, via email, telephone wherever possible.
• Training of new users of the Global Maximo system within the Education segment.

The Ideal Candidate

• Previous experience in a finance administrative role, ideally teamed with knowledge of using Maximo.
• Excellent communication skills
• Exemplary attention to detail
• Analytical mind, able to interrogate and interpret data
• Self-motivated, enthusiastic and professional
• An understanding of FM contracts (ideally within a PFI context), key performance indicators and deliverables
• Commercial awareness
• Proven ability to work under pressure and deal with challenging situations.
• Exceptional customer service skills
• Ability to communicate financial issues at all levels, including to a non-financial audience.
• Ability to make decisions, take ownership and use your own initiative to resolve problems
• About The Company
• In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.
• Sodexo and our clients are committed to safeguarding and promoting the welfare of children and adults within a regulated activity. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland.
   

About the Company

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

Sodexo and our clients are committed to safeguarding and promoting the welfare of children and adults within a regulated activity. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland.