Finance Administrator

Job Introduction

We are currently recruiting for a Finance Administrator to work within our Justice Services segment specifically focussed on our Community Rehabilitation Companies (CRCs) area of the business.

The role is primarily focussed on the day to day running of the finance function. In addition to reporting to the Regional Finance Manager you will be the first point of contact for the CRC’s senior operational managers and department managers.

You will ensure that the pre-determined processes around financial management and accounting activities are followed, including, but not limited to:

• Liaison with finance shared services, suppliers and CRCs for purchase to pay processes.
• Processing of Purchase orders and of ad hoc Sales invoices.
• Management of CRC petty cash, ordering and reconciliation.
• Managing CRC grant process claims.
• Supporting Management Accountants and Regional Finance Manager with other issues.

Role Responsibility

• Raise and receipt purchase orders.
• Maintain and reconcile Grant registers.
• Reconcile the Goods Receipt Note (GRN) and unallocated GRN reports.
• Raise sales orders and manager supplier queries.
• Ensuring petty cash reconciliations are administered each period and are fully reconciled with the appropriate review and approval.
• Liaise with Treasury as appropriate regarding petty cash management.
• Support the production of the monthly management accounts.
• Liaise and work with Business Shared Services Client Masterfiles in order to manage and maintain quality data relating to all client master data – including but not limited to general ledger coding, billing details, payment terms.
• Adhere and manage in accordance with all Sodexo policies and procedures, escalating areas of non-compliance where appropriate.

The Ideal Candidate

• Part Qualified / Experience in an accounting environment would be advantageous
• Ability to build positive relationships within Finance and across the CRCs and wider Sodexo business
• Has a ‘right first time’ and ‘can do ‘ attitude
• Computer literate, particularly with excel
• Knowledge of SAP or other large ERP system
• Ability to work on own initiative, and accurately under pressure whilst achieving deadlines
• Good interpersonal skills
• The ability to prioritise, manage your own workload, be flexible, cope with demand and achieve deadlines

Package Description

Up to £23,000 dependent on experience

28 days holiday (including bank holidays)

About the Company

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process.

Sodexo and our clients are committed to safeguarding and promoting the welfare of children and adults within a regulated activity. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland.

Please note all roles within Sodexo Justice are subject to security and recruitment checks which may include a Social Media Check. You will also be asked to provide 3 years’ worth of references and request employment history details from the HMRC.