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Facilities Management Assistant

Please Note: The application deadline for this job has now passed.

Job Introduction

We are currently looking to recruit an experience Facilities Management Assistant to provide a switchboard service to both internal and external customers of the organisation at The County Hospital in Hereford.

Role Responsibility

  • Clearly understand the demarcation, boundaries and responsibilities in terms of Facilities Management between the Material Innovation Factory and the University
  • Provision of administrative support to the laboratory
  • Liaison with the Research & Development and Advance Manufacturing Centre Logistic teams in terms of deliveries and managing the processing of any import/export including post, parcels and raw materials
  • Manage stores and storage areas
  • Act as first port of call for any administrative or support queries or issues
  • Interact with laboratory staff to book time on the equipment and any contractor maintenance using the Unilever booking system
  • Assist with the required support for photocopy and printing requirements including first line fix
  • Assist with the facilitation of the maintenance of the laboratory equipment and liaise with the relevant subcontractors
  • Assist and organise additional support services provided by the Sodexo Research & Development team including PAT, fire extinguisher maintenance, etc
  • Assist and carry out site inductions for staff, contractors and suppliers if and when necessary
  • Ensure any meeting rooms are kept clean and tidy and provide first fix support for the AV systems
  • Ensure the coffee area is kept stocked, clean and presentable
  • Host and assist with any internal and external VIP visits and visitors on request
  • Assist and organise when necessary any hospitality or free issue requests through Sodexo
  • Assist and organise any order requests via the site Ariba purchasing system
  • Co-ordinate and assist with the safe transport of materials while in transit between the two sites, particularly in terms of the Dangerous Goods Regulations
  • Assist with and ensure the movement of materials in and out of both Research &  Development and Materials Innovation Factory storage is recorded
  • Co-ordination of all transferred materials to ensure they are moved, stored and segregated correctly in the Material Innovation Factory
  • Assist and liaise with the Logistics team in terms of materials being removed and returned to the agreed Material Innovation Factory warehouse area in Research & Development
  • Cylinder gas stock management including delivery to point of use and connection
  • IOSH managing safely certificate is an advantage
  • Some driving between the two sites may be required
  • Attend regular Sodexo training updates
  • Attend applicable Unilever client meetings as required
  • Cover for the Facilities Management co-ordinator when required

The Ideal Candidate

  • Must have a proactive nature and the ability to work on your own initiative without supervision
  • Must be computer literate and have a good knowledge of Microsoft office/similar software
  • Numerate and literate with developed communication skills
  • Ability to grasp requirements effectively and to relate to Sodexo services
  • Organisation skills and structured methods of working
  • Able to plan and prioritise workload accordingly
  • Good administrative and customer service skills
  • Portray at all times a professional image to our client
  • Must have a full clean driving licence
  • Certificate in dangerous goods by road training (ADR) is advantageous
  • Experience in a similar Facilities Management environment is advantageous

Package Description

WORKING ALONGSIDE THE FACILITIES TEAM MAINLY COVERING THE MAIL ROOM, AND RECEPTION ORDERING STATIONERY FOR THE SITE, SUPPORTING AND ESCORTING CONTRACTORS ON SITE, GREETING AND BOOKING IN VISITORS TO SITE, CHECKING MEETING ROOM AND SETTING UP FOR CONFRENCES , ANSWERING PHONES, SUPPORTING THE ONSITE STAFF SHOP

About the Company

Sodexo is committed to safeguarding and promoting the welfare of children and adults within a regulated activity. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland (Scotland).

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors.

With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

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