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FM Co-Ordinator

Please Note: The application deadline for this job has now passed.

Job Introduction

We currently have an opportunity for a FM Co-Ordinator to join our team. This is a great opportunity for a customer focused individual to join a world leading food and facilities management company, which can offer unrivalled opportunities for career progression.

Role Responsibility

  • Responsible for issuing and assigning all statutory maintenance tasks to Sodexo staff and sub-contractors using the Sodexo Permit system.
  • Responsible for insuring asset information is up dated and make necessary changes as requested.
  • All data information required on works to be completed in a timely manner on CAFM system.
  • Ensure all purchase orders to Contractors is completed accurately and in a timely manner
  • Ensure Statuary compliance records are up to date and filed as required.
  • To issue works instruction received from our Client to local management in order for them to distribute to their employees.
  • To follow up work in progress and update on in-house system, Maximo.
  • Provide, as requested updated information to the Client, or management.
  • To support the Technical Services manager by analyzing the financial data to control the costs against budgets.
  • Provide information and to assist in the compiling of monthly reports.
  • Assist when required the help desk operation.
  • Liaise with suppliers and vendors to ensure timely receipt of invoices
  • To draw up the Sodexo shut down project plan and support the Technical Services Manager in planning and resourcing the planned works enabling a smooth implementation of work.
  • Liaise with site team to ensure timely distribution of reports and follow up required to achieve timely close out of actions
  • Support  the site GSM / management team in general administrative duties involved with the contract scope on site

The Ideal Candidate

  • Essential:
  •  Good written and spoken English and basic mathematical skills.
  • Experience in the operation of asset management systems.
  • Proven experience in office administration
  • Skilled and experienced in office software packages e.g. Excel and office Ability to produce reports
  • Strong interpersonal skills enabling ongoing positive relations with all stakeholders
  • Be a team player with a flexible and adaptable approach.
  • Excellent planning and organizational skills   
  • Be able to provide both summarized and detailed reports, on current operations department activities when requested to do so.
  • Desirable:
  • Working knowledge of Maximo system
  • NVQ in Business Administration Level 2.
  • IOSHH Managing Safely
  • Experience in Project Management

Package Description

  • We operate Demand Led Scheduling, that will discussed in detail at interview.
  • The working hours for this FM Co-Ordinator's role are: Monday to Friday from 08.00 - 14.30 and occasional Saturday working as required.
  • This is a key role within this small, busy department.
  • Issuing all maintenance tasks within the team using CAFM (Computer Aided Facilities Management) system
  • Following up all work in progress and updating the Sodexo in house system, Maximo.
  • Supporting the Technical Services Manager by analyzing the financial data to control the departmental costs against budgets.
  • Assisting when required the help desk
  • To draw up the shutdown programme of works using Microsoft Projects enabling a smooth implementation of works
  • The successful individual must therefore be flexible and versatile and be confident in working on their own initiative.
  • Proven experience using Excel / Word / PowerPoint / Projects
  • Strong interpersonal skills are required enabling positive relations with all stakeholders
  • Excellent planning and and organisational skills

About the Company

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process.

Sodexo and our clients are committed to safeguarding and promoting the welfare of children and adults within a regulated activity. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland.


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