Executive Assistant

Job Introduction

As PA, working within the Corporate Services segment based at the Sodexo head office in London, you will provide a efficient, effective and professional support service to Executive & Director level management of Corporate Services

You’ll be part of a global team that provides workplace solutions that focus on outcomes; with each of the contracts we manage being carefully tailored to help our clients achieve their objectives. Whether it’s a single service contract or a fully integrated facilities management solution, we aim to ensure that the services we provide improve the quality of life of our clients, consumers and employees.

We pride ourselves on our investment in people as well as our inclusive approach; and with great employee benefits and learning and development opportunities, you will find there’s more to a career with Sodexo.

Role Responsibility

• Manage a team of administration staff who support Strategic Accounts contracts and above contract employees
• Act as an office manager and single point of contact for all problem solving and internal clarification questions. 
• Manage & grow relationships with key internal stakeholders across countries.
• Drive executive delivery by monitoring e-mails and proactively action as agreed, ensuring deadlines are met by Executive/Directors and outstanding actions followed up.
• Manage all forms of correspondence such as post, email, and faxes and taking minutes and dictation in meetings for recording and communication purposes.
• Produce and update Excel spreadsheets and Power Point presentations as required
• Accountable for organising all meetings on/off site in addition to client entertaining and all events.
• SAP Management – raising/processing of invoices and chasing outstanding payments.

The Ideal Candidate

Essential

• Previous Executive Administration experience
• French speaking an advantage
• Competent with Microsoft office applications (including Outlook, Word, Excel, Publisher & PowerPoint)
• Good numerical and verbal skills.
• Excellent communication, organisational and administration skills, including editing skills and a keen attention to detail
• Have worked in an environment where confidentiality is important.
• Ability to be resilient and adaptable
• Ability to work both independently and as part of a team
• Proven experience within a similar role.  Experience of working with an extremely busy team with very high standards would be useful.

Desirable

• Previous experience working globally
• Ability to communicate in an additional language is desirable.

About the Company

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process.