Events Coordinator

Job Introduction

Are you an ambitious service industry professional with a passion for event organisation? Perhaps you have a hotel, catering or events background?

We are looking for an Events Coordinator to join our small but amazing team on our site in Leopardstown. The role offers great development opportunities, career progression and exposure to high end corporate events organising.

Our workplace is not an ordinary one – this site is stunning, huge and modern, boasting 7 restaurants on site, stunning views, bakery, well looked after workers and coffee like no other (just a helping hand for your inspiration!)

If you would like more information to understand what it is like to work for Sodexo and a career in Corporate Services, please follow the link below;

Careers within Corporate Clients

Role Responsibility

• Coordination of the locations, management of associated meeting rooms, organization and logistics for internal and external client events
• Coordination of the administration of the locations inboxes & General Queries
• Coordination of Events on behalf of client through events management tool and agencies
• Ensure client’s security and emergency procedures are adhered to at all times
• Work with the Events Manager on improvements to the current processes and procedures to ensure best possible systems are in place
• Be main point of contact for client’s events team
• Creative and diplomatic with real attention to detail
• Ability to manage multiple high-profile projects at one time
• Flexible - willing to go the extra mile when needed to successfully deliver a project
• Provide all services in a professional and efficient manner to both internal and external customers, ensuring customer requirements are met and expectations are managed
• Deliver excellent time management skills: ability to plan, multi-task and prioritise work to ensure all activities are completed within deadlines
• Provide effective communication with colleagues and users to ensure customer expectations are met and managed to meet the client’s Service Level
• Close collaboration with the Client Event Team – working with the team and their systems
• Flexibility to travel between client locations to support requirements

The Ideal Candidate

▪ Ability to work on own initiative

▪ Ability to work under pressure whilst never compromising professional service delivery

▪ Friendly and approachable personality with the ability to operate in a confident manner

▪ Close liaison with other service teams especially Security, Facilities (AV, Cleaning, Porterage, Reception) and Catering

▪ Excellent communication and “people” skills

▪ Excellent communication and people skills with the ability to operate in a confident, polite and approachable manner

▪ Motivated and innovative

▪ Previous relevant experience within event / conference management

▪ Hotel qualification and background preferred

About the Company

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process