Event Coordinator

Job Introduction

We are currently seeking an Event Coordinator to work in the one of our  Dublin sites.

We are looking for someone with excellent organisational skills, the ability to prioritise their workload and have the ability to communicate effectively with a range of audiences.

You will be working as part of a team but you will at times be expected to work independently and under your own initiative.

Role Responsibility

• Specialise in a particular type of event or work on a range of different events;
• Liaise with internal customers to scope and align requirements for all events in North Wall Quay and Spencer Dock;
• Produce detailed proposals for events i.e. timelines, venues, suppliers, legal obligations, staffing and budgets;
• Research venues, suppliers and contractors, and then negotiate prices and hire;
• Manage and coordinate suppliers and all event logistics, e.g. venue, catering, travel;
• Liaise with sales and marketing teams as well as internal communications team to publicise and promote the event;
• Manage all pre-event planning, e.g. organise guest speakers, delegate packs, etc.;
• Coordinate suppliers, handle client queries and troubleshoot on the day of the event to ensure that all runs smoothly and to budget;
• Organise facilities for car parking, traffic control, security, first aid, hospitality and the media;
• Verify that insurance, legal, health and safety obligations are followed;
• Oversee the dismantling and removal of the event and clear the venue efficiently;
• Produce post-event evaluation to inform future events;
• Research opportunities for new clients and events;
• Develop, produce and deliver short term and long term projects from proposal right up to delivery;
• Manage operational and administrative functions to ensure specific projects are delivered efficiently;
• Set, communicate and maintain timelines and priorities on every project;
• Deliver events on time, within budget, that meet and hopefully exceed expectations;
• Be responsible for all project budgets from start to finish;
• Working with Public Procurement guidelines; tender and evaluate suppliers for the delivery of events;
• Communicate, maintain and develop client relationships;
• Travel to on-site inspections and project managing events;
• Provide leadership, motivation, direction and support to your broader team;
• Ensure excellent customer service and quality delivery;
• Report on a monthly and bi-annual basis to internal management working groups, task forces and committees;
• Develop the function of events management to meet with future requirements

The Ideal Candidate

This is a high profile establishment so a good level of English alongside the correct attitude and personal presentation are required.

• To show initiative and leadership at all times
• Have excellent customer care skills & attention to detail, along with a "can-do" attitude
• Very strong attention to detail
• Ability to work consistently in a busy environment and good personal presentation.
• Ability to work as part of a team and delegate work when required.

Package Description

Event Coordinator

37.5 hours per week

Monday to Friday

Training will be given

Applications to :   Artur.switecki@Sodexo.com     

About the Company

Sodexo UK & Ireland employs around 43,000 people and delivers On-Site Service Solutions to clients at over 2,300 locations including offices, hospitals, schools, defence sites, prisons, sporting events and visitor attractions.

At Sodexo we are committed to a leading role in promoting equality opportunities and valuing diversity and inclusion. We seek to create a work environment based on mutual respect for all individuals, building a culture that appreciates and values the experiences and skills brought by each person to benefit our organisation and work hard to ensure that all people, whatever their age, disability, gender, transgender, marital or family status, race or ethnicity, religious belief of sexual orientation are welcome to and included within our business.