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Event Co-ordinator

Please Note: The application deadline for this job has now passed.

Job Introduction

We currently have an opportunity for a Event Co-ordinator to join our team. This is a great opportunity for a customer focused individual to join a world leading food and facilities management company, which can offer unrivalled opportunities for career progression.

Role Responsibility


  • Ensure that all information received directly from a client is managed correctly through the system.
  • Handle telephone & e-mail enquiries and ensure all queries are dealt with quickly and efficiently and uploaded onto site specific systems. 
  • Support the Administration Manager in the production of invoices post event
  • Liaise with the Sodexo team to ensure all client requirements are communicated and updated as necessary.
  • Compile and maintain departmental information folders
  • Responsible to liaise with the client on all requests for specific / bespoke events catering
  • Provide catering solutions which meet the client brief
  • Organise pre-tasting sessions where applicable
  • Present all costed quotations for requested events
  • Manage the Condeco booking system with updated signed off events
  • Liaise and confirm with the catering teams to support/staff functions
  • Mange the set up / break down of all events in line with brief from NBCU client
  • Work with Hospitality team on refreshing menu content
  • Set out training and induction program for external staff
  • Complete service planograms
  • Manage pre-service briefs and check lists
  • Appoint a responsible person for close down of functions/events
  • Administration and office duties as required

The Ideal Candidate

  • Experience of event planning and administration
  • Knowledge of Microsoft office
  • Excellent organisational, Communication and interpersonal skills
  • Good time management
  • Flexibility to work in conjunction with Business needs
  • Ability to multi-task
  • High attention to detail


About the Company

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process.

Sodexo and our clients are committed to safeguarding and promoting the welfare of children and adults within a regulated activity. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland.


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