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Compliance / Documentation Administrator

Job Introduction

We are currently seeking a Compliance / Documentation Administrator to work in the one of our Cork sites.

We are looking for someone with excellent organisational skills, the ability to prioritise their workload and have the ability to communicate effectively with a range of audiences.

You will be working as part of a team but you will at times be expected to work independently and under your own initiative.

Role Responsibility

  • Be part of the site Documentation Management Group, managing and issuing documentation for the site
  • Act as an Administrator for CDMS, the site’s controlled document management system (an electronic documentation management system)
  • Assist the site in creating and updating documents
  • Issue and manage controlled copies on site
  • Author and approve documents if needed
  • Coach new users on CDMS
  • Perform local maintenance on CDMS, including keeping access up to date and performing audits of the system
  • Liaise with above-site CDMS and on-site functions such as Learning & Development
  • Use their initiative to improve the documentation process on site, including reducing waste
  • Provide regulatory inspection and audit support, as needed.

The Ideal Candidate

  • Attention to detail is key, the ability to proof read documents is essential.
  • The ability to learn new applications and act as a coach to others.
  • Must work well as part of a team.
  • Proficient at Microsoft Word (formatting and design of documents), plus to a lesser extent, Microsoft Excel. 
  • Attention to detail, the ability to learn new applications and act as a coach to others, and the ability to work well with others.
  • Good written skills would be an advantage.

Package Description

Compliance / Documentation Administrator

Monday to Friday ( 8:30am to 5pmMon-Thursday and 8.30am to 4pm on Friday (there is probably some flexibility if required).)

39 hours per week

Training will be given

Applications to:  emma.flynn@sodexo.com

About the Company

Sodexo UK & Ireland employs around 43,000 people and delivers On-Site Service Solutions to clients at over 2,300 locations including offices, hospitals, schools, defence sites, prisons, sporting events and visitor attractions.

At Sodexo we are committed to a leading role in promoting equality opportunities and valuing diversity and inclusion. We seek to create a work environment based on mutual respect for all individuals, building a culture that appreciates and values the experiences and skills brought by each person to benefit our organisation and work hard to ensure that all people, whatever their age, disability, gender, transgender, marital or family status, race or ethnicity, religious belief of sexual orientation are welcome to and included within our business.

Sodexo

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