Commercial Assistant
Job Introduction
As a Commercial Assistant, you will be accountable for ensuring invoices are paid and accurate and transactional commentary is up to date whilst challenging suppliers around value and driving the supplier to enhance that value through benchmarking and cost analysis.
We are proud to have been awarded an exciting new Government contract with a large scale property portfolio and are seeking facilities management professionals, ideally with managing agent/integrator model experience You'll also support the transformation and change management this new contract will bring, working alongside a dedicated team for the business segment
Our wealth of experience means we are able to transfer best practices from the corporate sector to create better working environments in the public sector. We bring services that increase employee engagement, wellbeing and productivity to the public sector to help support government to deliver on its promised outcomes while reducing costs.
Our goal is to improve service outcomes and reduce overall costs to the taxpayer.
Role Responsibility
As a Commercial Assistant your main responsibilities will be to:
Conduct audit checks on 3rd party suppliers; ensure they are contractually compliant and are generating value for money. Check, verify and review rates and costs (day rates, schedule of rates, other)
Apply technical knowledge in analysing data, reporting and creating solutions
Managing and negotiating supplier queries through to acceptance
Progress escalations with Contractors to resolution or escalate as required to the Management Team
Attend supplier meetings to conduct audits, resolve queries, and review best practice as required
Provide “insight & feedback” reports following audits, capture supplier behaviours for inclusion in monthly reporting
Review and report on-going performance of the Supplier against contractual obligations
Identification of works which require an on sight audit
Facilitate supplier payments
Build and maintain effective relationships with client, suppliers and internal teams.
The Ideal Candidate
Essential
Demonstrable Commercial acumen
Analytical with exceptional numerical skills
Data analysis and trending skills – analysing Excel style data sets to identify trends
Highly organised with strong attention to detail (create written/edit documents and run spread sheets)
Motivated to continuously develop technical skills and knowledge
Experience of using MS Office, including: Outlook – email and diary management, Excel – create and edit spread-sheets, Word – create and edit detailed documents
Desirable
Demonstrable knowledge of Building Services
Demonstrable knowledge of property, building fabric and M&E terminology
Graduate/working towards degree in Construction (Quantity Surveying, Project Management, Supply Chain Management, or similar)
Customer/supplier relationship management experience
Experience of working within an M&E related role – heating engineer/electrician/similar
Previous experience at working within an FM delivery model/Building services
Experience of working with Verisae/Accruent
Package Description
Competitive salary + benefits
As part of our commitment to improving the quality of life for our employees, Sodexo offers a Flexible Benefits Scheme, allowing you to tailor a reward package to suit your needs which includes a technology scheme, private dental insurance, travel insurance, gym membership, Gourmet card, private medical insurance and the ability to purchase or sell annual leave to name but a few.
We also offer Sodexo Discounts site promoting discounted mobile phone tariffs, savings across restaurant chains and days out, where you and your family can save money on everything from your weekly food shop to the latest cinema blockbuster.
About the Company
In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business
Sodexo and our clients are committed to safeguarding and promoting the welfare of children and adults within a regulated activity. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland.
We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to further engage ex-forces personnel and reservists. Those applying for roles with us who meet the essential criteria advertised under the ‘ideal candidate’ on the vacancy advertised are guaranteed to progress within the selection process.