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Centre Administrator

Please Note: The application deadline for this job has now passed.

Job Introduction

  • To effectively administrate and load Command Leadership & Management (CLM) bids for Colchester Garrison’s AOR (Area of Responsibility) and provide primary clerical assistance and administrative support to 18 AEC’s Headquarters.
  • As the sole point of contact (POC) for CLM courses within Colchester Garrison’s AOR, time critical administrative processes must be actioned accurately and to specified timeframes.
  • The Centre Administrator must proactively seek to fill all CLM courses and efficiently manage course amendments.
  • Enquiries will be answered effectively and clients will be satisfied.
  • Administrative tasks will be undertaken in a timely manner to ensure that courses, workshops and other events run smoothly.
 

Role Responsibility

  • Administrate and load CLM and soldier education courses in accordance with Ministry of Defence (MOD) policy.
  • Manage pre and post course administration for all military courses.
  • Maintain effective communication with Colchester Garrison’s individual Unit Career Management departments.
  • Provide 1st line course loading advice to Service personnel.
  • Provide first point of contact assistance for all personal development and military education opportunities.
  • Update and record learner records on Joint Personnel Administration (JPA) and Microsoft SharePoint databases as required.
  • Ensure course material is up to date and well stocked.
  • Ensure that the CLM and admin office noticeboards are relevant and organised.
  • Co-ordinate administrative support for all ad hoc programmes and examinations.
  • Complete data returns for 18 AEC and Educational and Training Services (South) Headquarters (ETS(S) HQ) as required.
  • Book fleet/hire car transport for 18 AEC as required.
  • Take minutes for meetings as directed by 18 AEC’s OC or Group Manager.
  • Inform the Line Manager of any building/IT deficiencies and act as the nominated person for the fault reporting helpdesk, reporting any issues in a timely manner.
  • Provide administrative support as and when required e.g. filing, photocopying, typing, faxing and other relevant administrative tasks.
  • Take messages and distribute mail to relevant departments.
  • At the direction of relevant Authority Personnel perform general duties in accordance with the Staff Duties for Administrative Support - Training Support Posts (Paragraph 1, Appendix 3, Section 12 of Part 3 to Schedule 4 of the Project Agreement)
 

The Ideal Candidate

  • 5 GCSEs Grade A-C, or equivalent
  • Excellent verbal and written communication skills
  • Excellent organisational skills
  • Excellent interpersonal skills
  • Ability to work to tight timeframes
  • Good IT skills

 

Desirable

  • NVQ in Administration
  • IT qualification (e.g. ECDL)
  • Experience working in a military environment
 

About the Company

In the UK and Ireland, Sodexo employs some 37,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the energy, corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business

At Sodexo we are committed to a leading role in promoting equality opportunities and valuing diversity and inclusion. We seek to create a work environment based on mutual respect for all individuals, building a culture that appreciates and values the experiences and skills brought by each person to benefit our organisation and work hard to ensure that all people, whatever their age, disability, gender, transgender, marital or family status, race or ethnicity, religious belief of sexual orientation are welcome to and included within our business.

Salary Competitive
Frequency Hourly
Job Reference SDX/TP/512443/49021
Contract Type Permanent – Full Time
Closing Date 05 September, 2019
Job Category Administrative
Location Merville barracks Colchester, England
Posted on 15 August, 2019

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