Business Intelligence Administrator

Job Introduction

HMP Addiewell are recruiting for a Business Intelligence Administrator.

You will assist the Business Intelligence Manger (BIM) in the administrative aspects of the day-to-day running of the Business Intelligence Department and will play a leading role in compliance assurance, data collation and analysis to support managers at all levels across the establishment.   

HM Prison Addiewell is a high security prison, with a focus on enabling those in its care to change their life pathway. We have a strong and concerted focus on supporting prisoners to address their offending behaviour through delivery of programmes and working with a range of professionals including prison custody officers. We deliver relevant skills via training and employment and work with all areas of the wider community to ensure that prisoners have the best possible chance of leading positive lives following release. 

We have an effective prisoner peer support model, in which prisoners assist staff in the delivery of classes, programmes and activities becoming positive role models for others.

Addiewell opened in 2008 and has become an integral part of the Scottish Prison Service estate earning much praise for our innovation, use of technology, strong partnership working as well as our “can do” culture.

Role Responsibility

• Coordination of the process for prisoner complaints and organising Internal Complaints Committee
• Coordination of the Incident report process ensuring all actions and outcomes are addressed and recorded
• Coordination of the local prisoner property compensation claims
• Collation and assurance of data and information for various daily, weekly and monthly performance reports
• Provide assistance  with the handling of all  requests for  information under Freedom of Information (Scotland) Act 2002, Environmental information (Scotland) regulations 2004 and Data Protection Act 1998.
• Monitor compliance for the prison records system and CMS
• Minute taking at management meetings
• Provide support to maintain the archive store(s) in line with all relevant policy and the Data Protection Act
• Ensure all audit action plans are monitored and regularly updated with outcomes
• Be part of a multi-tasked team to provide a service to the prison as a whole. This will include providing relief cover for other administrators as required
• Undertake duties as required that will contribute to the effective operation of the prison

The Ideal Candidate

Essential

• IT literate  with excellent working knowledge of Microsoft Office including Excel, Word, Visio and Outlook
• Ability to effectively prioritise and work in a fast paced environment ensuring all deadlines are met
• Excellent numerical, investigative and analytical skills with the ability to interpret and report on data / information
• Previous experience in an administrative role
• Competent in all aspects of administration including minute taking

  Desirable

• Previous experience of working in a custodial environment
• Working knowledge of relevant criminal justice/ prison legislation, standards and knowledge of the wider criminal justice system
• Previous experience of working in a compliance role

Package Description

£17,800 plus excellent benefits (including free meals and parking, group discount schemes and pension with 28 days holiday)

About the Company

Sodexo Justice aims to change lives for the better by reducing reoffending and improving the quality of life for those under our supervision and in our care. We deliver safe, effective and innovative custodial and community rehabilitation services that challenge offending behaviour, protect the public and offer individuals the opportunity to change their lives for the better. We deliver the total operation of five prisons within the UK and own six Community Rehabilitation Companies in partnership with crime reduction charity Nacro.

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process.

Sodexo and our clients are committed to safeguarding and promoting the welfare of children and adults within a regulated activity. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland.