Administrator

Job Introduction

HMP YOI Bronzefield are recruiting for an Administrator.

You will work in an innovative and dynamic women’s prison as a member of Recovery Substance Misuse Service. You will be required to Provide a comprehensive administration support to the Healthcare department, taking into account the confidentiality of ‘Medical in Confidence’ information.

Awarded a bronze accreditation by Investors in People, HMP YOI Bronzefield focuses on providing needs-based services and programmes aimed at rehabilitating and maintaining the well-being of prisoners. HMP YOI Bronzefield is an all female prison that can hold up to 527 women.

Sodexo Justice delivers custodial and community rehabilitation services that challenge offending behaviour, protect the public and offer individuals the opportunity to change their lives for the better. We deliver the total operation of five prisons within England, Scotland and Wales and own six Community Rehabilitation Companies in partnership with crime reduction charity Nacro.

Role Responsibility

• Handle any employment queries and monitor employment percentages
• Chair weekly Employment Boards
• Develop systems to improve functionality of Employment, Regime Monitoring and Applications
• Produce statistical reports and monthly quality assurance checks regarding available regime.
• Provide reports and a detailed analysis of the key performance targets
• Regularly meet with work areas to discuss issues and update procedures
• Improve employment function: induction process, weekly notices, collate information booklet, advertise vacancies on CMS, notice boards etc
• Recruit, allocate and manage the Peer Mentor Team
• Analyse statistical data and audit spot checks in line with PSO 7100
• Attend weekly meetings with the Senior Management Team to discuss employment allocations and regime
• Authorise prisoner pay sheets and maintain all appropriate records and documentation
• Monitor and oversee all filing and ensure that record systems are kept up-to-date and stored securely
• Responsible for all administrative duties as required by the Manager, ensuring the function is run efficiently and cost effectively when performing work as required and planned
• Abide by the corporate strategic directions, Contract Delivery Indicators, MoJ/NOMS service specifications and all appropriate Regulations and Health and Safety Policies
• Take departmental minutes when required and provide administrative support to the wider department covering staff absence

The Ideal Candidate

Essential

• Experience working in a similar environment or role
• Experience of working under pressure and to deadlines
• Able to manage and prioritise workloads
• Good use of Microsoft Word and Excel
• Attention to detail and accuracy
• Good written and verbal communication skills

Desirable

• An understanding of the complexities of the Reducing Re-Offending function
• Understanding of the Custodial Management System or a willingness to learn

Package Description

£19.375.30 + £287.75 london weighting recurring every month.

Excellent benefits including season ticket loans, free meals, free parking, subsidised gym membership, group discount schemes, pension and 28 days holiday.

About the Company

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

Sodexo and our clients are committed to safeguarding and promoting the welfare of children and adults within a regulated activity. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland.

Please note all roles within Sodexo Justice are subject to security and recruitment checks which may include a Social Media Check. You will also be asked to provide 3 years’ worth of references and request employment history details from the HMRC.