Administrative Assistant

Please Note: The application deadline for this job has now passed.

Job Introduction

We currently have an opportunity for an Administrative Assistant to join our team. This is a great opportunity for a customer focused individual to join a world leading food and facilities management company, which can offer unrivalled opportunities for career progression.

Role Responsibility

Operational

Set up and maintain the master PPM forms in a database.
Ensure that the DEL forms are attached to the appropriate dockets and issued to the Supervisors in a timely manner.
Record and monitor the return of the completed DEL forms, issue completed forms to the Assistant Operations Manager and ensure reactive dockets are raised to cover identified works.
Maintain a database of reactive dockets raised as a result of planned maintenance by DEL and ensure they are completed.
Set up and maintain the office filing system.
Provide Helpdesk cover.
To provide follow up calls via the help desk when required.
Set up and manage the 5% Audit Database system including inputting information.
Manage PDA training once familiar with system.
Input information from the dockets into WIMS and MAXIMO
Manage access system for ducts and plant rooms.
Manage contractor booking in service as detailed in BMS local operating procedure.
Ensure key booking system I applied and maintained.
Act as Fire Warden for occupied premises.

General

To provide support cover across the office.
To undertake all additional duties and responsibilities as instructed by senior management.
Assist the Trust in reducing healthcare associated infections by being familiar with the Trust’s Hand Decontamination Policy, attend mandatory induction training and be compliant with all hand hygiene standards.

The Ideal Candidate

The ideal candidate for this role will have:
Essential Good I.T. skills
Organisational skills
Good communications and literacy skills
Ability to communicate at all levels
Comply with service requirements in line with client policies. Observance of Health and Safety legislation at all times
Ability to work independently and as part of a team

Desirable -
Understanding of how a hospital works
Previous helpdesk knowledge

About the Company

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors.

With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

Sodexo is committed to safeguarding and promoting the welfare of children and adults within a regulated activity. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland (Scotland).

Salary	£18000 - £23000
Frequency	Monthly
Job Reference	SDX/TP/18421/27026
Contract Type	Fixed Term – Full Time
Closing Date	17 February, 2017
Job Category	Maintenance and Engineering
Business Unit	UK Healthcare
Location	Wythenshawe Hospital, England
Posted on	10 February, 2017

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Administrative Assistant

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