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Administration Support

Please Note: The application deadline for this job has now passed.

Job Introduction

We currently have an opportunity for a Administration Support to join our team. This is a great opportunity for a customer focused individual to join a world leading food and facilities management company, which can offer unrivalled opportunities for career progression.

Role Responsibility

  • Organise and schedule meetings and appointments, including booking and refreshments
  • Maintain contact lists
  • Produce and distribute correspondence memos, letters and forms
  • Assist in the preparation of regularly scheduled reports
  • Book travel arrangements
  • Provide general support to management team

The Ideal Candidate

Essential

  • Be a team worker with a flexible approach
  • Have excellent IT skills
  • Strong attention to detail
  • Excellent time keeping, organisation, planning and scheduling skills
  • Excellent oral and written communication skills able to communicate with clients and team
  • Competent with Microsoft office applications
  • Have excellent note taking skills
  • Self- motivated
  • Previous administration experience.

Package Description

Key Responsibilities/skills:

  • Communicating effectively and confidently at all levels, over the phone, face to face, and by email.
  • Strong organizational skills.
  • Excellent interpersonal skills, positive and flexible.
  • Good computer skills and ability to learn new programs.
  • Ability to work in a team environment and maintain a pleasant disposition.
  • Ability to handle simultaneous projects, work independently and efficiently.
  • Decision making skills

 

Employee Administration:

  • Follow the ID card process in a timely manner to allow employees/visitors to gain the right access to the people we support in accordance with safe practice and chase passes that haven’t been returned.
  • Keep all employee records up-to-date by accurately logging new data onto the employee spreadsheet electronically.
  • Having the responsibility to help employees with reports about any building faults and raise a job (helpdesk) to the right team.
  • Have the responsibility of managing the site services on managers absence such as: responsible for the team, help with cleaning, be on call during the day, vending issues, dealing with other site issues and the responsibility to collect a visitor from reception that comes on site.
  • Have the responsibility to take the money from the vending machines and be able to cash count and fill the correct Sodexo paper work and supporting in closing the account books.

 

About the Company

Sodexo is committed to safeguarding and promoting the welfare of children and adults within a regulated activity. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland (Scotland).

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors.

With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

Salary £7.50 - £8.00
Frequency Hourly
Job Reference SDX/TP/519748/36124
Contract Type Permanent – Part Time
Closing Date 14 August, 2018
Job Category Administrative
Business Unit UK Corporate Services
Location Peterborough, England
Posted on 19 July, 2018

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