Administration Support

Job Introduction

We currently have an opportunity for a Administration Support to join our team. This is a great opportunity for a customer focused individual to join a world leading food and facilities management company, which can offer unrivalled opportunities for career progression.

Role Responsibility

• Organise and schedule meetings and appointments, including booking and refreshments
• Maintain contact lists
• Produce and distribute correspondence memos, letters and forms
• Assist in the preparation of regularly scheduled reports
• Book travel arrangements
• Provide general support to management team

The Ideal Candidate

Essential

• Be a team worker with a flexible approach
• Have excellent IT skills
• Strong attention to detail
• Excellent time keeping, organisation, planning and scheduling skills
• Excellent oral and written communication skills able to communicate with clients and team
• Competent with Microsoft office applications
• Have excellent note taking skills
• Self- motivated
• Previous administration experience.

Package Description

Job Purpose

To assist in the administration across on site soft services to include catering, cleaning and reception as agreed within the Service Level Agreement.

Accountabilities or “What you have to do”

To represent Sodexo in a professional and competent manner at all times developing good working relationships with Sodexo and the Client.

To keep and organise accurate records of staff rotas, holidays and sickness and to liase with heads of departments for inputting into UDC

To assist in the induction of new colleagues in accordance with company procedures

To be IOSH and food safety level 3 trained to assist in carrying out all employee training including, Health and Safety, COSHH, Great card training & refreshers.

To minute and type up weekly team huddles and forward onto to the team leaders and managers

To liase with the GSM and chef manager in updating the waste management folder

To assist the GSM in the site waste management and horticultural service requests

To assist in monthly stock takes and enter onto E-ProphiT in line with company procedure

To ensure all personnel and training records are kept updated to the required company standard and in line with legislative requirements.

Ensure that all safety data sheets & Safe Systems of Work & Risk assessments are available and up to date for all chemicals & tasks (COSHH)

Pro-active approach in reporting any equipment which is faulty and near misses..

Report accidents and near misses directly to safeguard and assist the managers in dealing with the follow up paperwork.  .

Ensure a high standard of personal hygiene and appearance and general cleanliness to comply with statutory and Company regulations, wearing company uniform as specified.

Draw to the attention of the General Services Manager any potential hazards on site or infringements of Health & Safety Legislation.

Attend training courses and meetings as is necessary to maintain standards in the contract and assist in carrying out the job role efficiently

To carry out typing and printing of any relevant menu’s and signage for the restaurant. Ensure that signage is professional and displayed correctly in the restaurant as agreed with the chef manager

To assist in the administration and active promoting and marketing of theme events

To cash up tills in the restaurant and cash reconciliation, enter takings onto E-prophiT.

To assist the chef manager in banking and entering on to E-prophiT

To be EPOS till and cash compliance trained and have full understanding of the systems in order to make changes and keep the EPOS system updated

About the Company

Sodexo is committed to safeguarding and promoting the welfare of children and adults within a regulated activity. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland (Scotland).

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors.

With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.