Admin Manager
Job Introduction
Sodexo are currently recruiting for a number of brand new opportunities due to growth in our Corporate Services segment. Sodexo is the 19th largest employer worldwide, operating in 80 countries and employing 427,000 employees worldwide, we are the leader in Quality of Life services. Sodexo is not only a growth company; it is also a people-oriented company that places quality of life of its 100 million consumers at the center of its mission. Join our teams and experience their passion and the unique Sodexo spirit!
Are you looking for an opportunity that will enable you to utilise your skill set to the max? Sodexo are recruiting for a Admin manager, an unusual role requiring a blend of skills like looking at financials as well as managing projects and teams while being traditionally organized and great with time management. Reporting to the Operations Director you will in time recruit your own team so it would suit somebody who has managed in the past.
This role has a competitive salary with an array of benefits attached including bonus, a flexible benefits fund and more.
Role Responsibility
Manage the team to deliver all accounting tasks on a timely basis in accordance with Company policies and procedures
Work closely with the operational teams & UK commercial teams for the contract to ensure all costs accurately allocated to the correct site and cost centre. This includes journal adjustments to the P&L, Reconciliation of accounts, resolving cost queries
To provide SME knowledge for key Sodexo accounting and administration systems and functions
Coordination & reconciliation of management expenses against company policy and budget target
Ensure billing and invoicing is accurate and complete each month, with costs matched against revenues
Ensure Operational leads have timely debt information in order for them to effectively manage to client payments in line with contract requirements
Ensure that all team members are appropriately trained, inducted and appraised with a thorough understanding of all relevant Sodexo finance systems to ensure that all processes are followed
Lead the delivery of any MI that helps the financial control of the contract or drives commercial performance improvements (particular focus on labour reporting)
Working with the South Operations Director to ensure budgets are cascaded, communicated and delivered
To work with the Operations Director & contract commercial team to build budgets correct for the next financial year
Working with the South Operations Director to ensure year end financials are completed to target
Quality control, checking and monitoring work practices and processes to ensure compliance with the ‘Sodexo Way’.
Continuously look for ways to introduce process improvement initiatives across the South sites.
Provide administration expertise to ensure required support is delivered to key contract projects e.g supply chain
Coordination of contract change control to support the operational & commercial teams to deliver robust solutions in line with agreed timelines
To plan and organise own and teams workload to meet business needs.
Provide an effective, flexible and efficient administration service to enable effective IFM services in line with contract requirements whilst ensuring compliance with reporting requirements
To ensure the Sodexo values are delivered by the admin team at all times focussed on QofL vision
Delivering behaviours and principals to support the Sodexo zero harm culture for clients, customers & employee’s
Ensure that data requiring manual and electronic returns to centre, are despatched at the appointed times
Ensure management of any deficiencies or surpluses on cash takings, floats or stocks and any other irregularities that may appear in the accounting or administration system for all sites. Work in collaboration with contract HR and operational LT to deliver administration support for the pillars of focus on five
Provide delegation of authority for employee reward and recognition
Responsible for start to finish new starter/leaver process e.g. IT equipment, phone, email account and stationery
The Ideal Candidate
• Proven track record of managing employees within a service environment and maximising the performance of their team.
• The role holder will have a well-developed knowledge of administration and strong financial acumen.
• Excellent communication skills with experience of positive client relationships
• Methodical and process driven with excellent attention to detail
• Proficient in the use of Microsoft Office - especially excel
• Experience of Sodexo systems inc of SAP desirable
• Accounting qualification (AAT or equivalent) desirable
• Ability to challenge and influence in order to achieve best practice
