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Activities Administrator

Please Note: The application deadline for this job has now passed.

Job Introduction

HMP Addiewell are currently recruiting for an Activities Administrator. Addiewell was designed as a learning prison – not only is the environment akin to a further education establishment but the ethos is to deliver 40 hours of purposeful activity to each offender every week to enhance their vocational skills, self-awareness and knowledge.   

The Purposeful Activities Department caters for a wide range of educational and vocational needs for the 700 prisoners.  As an SQA accredited training centre, the Administrator will focus on providing a comprehensive administrative support to the Purposeful Activity Department.  Reporting to the head of purposeful    Activity, the role is diverse, thought-provoking and challenging/rewarding in equal measure. 

We have an effective prisoner peer support model, in which prisoners assist staff in the delivery of classes, programmes and activities becoming positive role models for others.HM Prison Addiewell is a high security prison, with a focus on enabling those in its care to change their life pathway. We have a strong and concerted focus on supporting prisoners to address their offending behaviour through delivery of programmes and working with a range of professionals including prison custody officers. We deliver relevant skills via training and employment and work with all areas of the wider community to ensure that prisoners have the best possible chance of leading positive lives following release. 

Addiewell opened in 2008 and has become an integral part of the Scottish Prison Service estate earning much praise for our innovation, use of technology, strong partnership working as well as our “can do” culture.

For more information on working in Justice within Sodexo please see Careers in Justice

Role Responsibility

  • Undertake Prisoner employment and activity admin duties, scheduling and maintaining records/timetables  as directed by management
  • Support departmental staff in the maintenance of the purposeful activity offer within the prison.
  • Collate statistical information for regime monitoring and input data to relevant systems
  • Manage and maintain a filing system within the area for audit purposes.
  • Manage and maintain Candidate qualifications through SQA Connect.
  • Be part of a multi-functional team to provide a service to the prison as a whole to include providing cover for departmental Administrators
  • Note/Minute taking
  • Provide Assessors and Verifiers within the training centre with Administrative assistance in order to successfully certificate our candidates upon completion
  • Assist in the collation, dissemination and analysis of information
  • Support management during audits ensuring contractual compliance.
  • General office administrative duties as required

The Ideal Candidate

Essential:

  • Previous administrative experience essential
  • Evidence of the ability to build relationships across departments and the prison as a whole
  • Ability to work under pressure; think clearly and act decisively.
  • Have an interest in the rehabilitation and resettlement of offenders
  • Good listening and communication skills.
  • Good problem solving skills.
  • Team player.
  • Be able to apply a positive and creative approach to achieving business solutions.
  • Strong organisational skills
  • Analytical thinker

Desirable:

  • Experienced in the use of CMS and PR2

Package Description

37.5 hours per week, Salary circa £19.600 per annum plus excellent benefits (including free meals and parking, group discount schemes and pension with 28 days holiday)

Hours of work will be Monday to Friday 8am to 4pm 

12 months fixed term contract 

About the Company

In the UK and Ireland, Sodexo employs some 36,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the energy, corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

At Sodexo we are committed to a leading role in promoting equality opportunities and valuing diversity and inclusion. We seek to create a work environment based on mutual respect for all individuals, building a culture that appreciates and values the experiences and skills brought by each person to benefit our organisation and work hard to ensure that all people, whatever their race, colour, sex, gender identity  disability, nationality, national or ethnic origin, religion or belief, marital/partnership or family status, sexual orientation, age, social class, educational background, employment status, working pattern, are welcome to and included within our organisation. 

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process.

Please note all roles within Sodexo Justice are subject to security and recruitment checks which may include a Social Media Check. You will also be asked to provide 5 years’ worth of references and request employment history details from the HMRC.

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