HR Administrator

Job Introduction

Provide a confidential administrative support system and to assist in the maintenance of an effective, efficient and professional HR Function in order that the business’ objectives are met 

Role Responsibility

• Managing all incoming calls to the office and dealing with themin an efficient and personable manner – forwarding all calls as appropriate, logging messages and dealing with enquiries directly if appropriate, on a daily basis.
• Managing and prioritising post on a daily basis and ensuring that the HR Manager is informed of any key items.
• To undertake admin or secretarial support to the HR Department, including preparing presentations, arranging travel, diary management, offer letters  and other tasks as appropriate
• To read and prioritise emails on a daily basis; ensuring that any important or complex issues are forwarded or copied to the HR Advisor.
• To provide guidance and overviews to Managers or Employees on HR policies and procedures as contained on SodexoNet; ensuring that the individual has actually read the policy / procedure before addressing any questions, and to refer any legal / procedural enquiries to the HR Advisor or HR Manager.
• To maintain all personnel and Employee Relations files in line with Audit procedures and the Data Protection Act.
• Assisting the HR Advisor / HR Manager / HR Director in preparing for documents for meetings, TUPE contracts (In and Out), tribunal hearings and general legal correspondence.
• Payroll processing and maintenance in line with audit requirements

The Ideal Candidate

• Graduate (within a HR Related discipline) preferred but not essential.
• Strong administrative skills
• Previous HR experience desirable
• Awareness of Employee Relations processes
• Knowledge of UK Employment Law
• Flexible and adaptable in approach to work. Able to multi-task.
• Organised, methodical and analytical
• Hard working and target driven.
• Good communication skills and proven ability to articulate self verbally and in writing
• Interface with multiple levels of employees and management

Package Description

20 days annual leave plus bank holidays, access to a wide range of employee discounts and benefits.

About the Company

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,300 locations in the corporate, healthcare, education, leisure, defence and justice sectors.

With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

Sodexo is committed to safeguarding and promoting the welfare of children and applicants/employees must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Criminal Records Bureau. 

It is the post holder’s responsibility to promote and safeguard the welfare of children and young persons for whom s/he is responsible, or with whom s/he comes into contact.  S/he will adhere to and ensure compliance with Sodexo’s Child Protection Policy Statement at all times. 

If in the course of carrying out the duties of the post the post holder becomes aware of any actual or potential risk to the safety or welfare of children or young persons in the establishment, s/he must report any concerns to their line manager or to his/her superior immediately.