Administrator

Job Introduction

A vacancy has arisen for the position of a part time Office Administrator within finance department at HMP Forest Bank.

HMP Forest Bank serves the courts of Greater Manchester and maintains strong links to the local community with a focus on resettlement. We aim to deliver quality of life services and support people to change their lives for the better.

Opportunities for learning and developing work-ready skills are on offer for all who come in to custody, but our commitment to reducing reoffending in local communities does not end at the prison gate. We support people released from custody through innovative partnerships in substance misuse services in Bury and Oldham, working with people to maintain recovery and lead law-abiding lives.

As well as the 16 residential units on site, there is a healthcare centre, gym, library, workshop complex, visits hall, chaplaincy and kitchen. The prison’s capacity stands at 1,460, holding adult men both on remand or sentenced and young prisoners between the ages of 18-21 years.

For more information on working in Justice within Sodexo please see Careers in Justice

Role Responsibility

·       Primarily to maintain and update the BT pin system daily and provide any monthly reports

·       Log all valuable property received and all given out. Carry out all audits and destruction of valuable property in accordance with the guidelines within the PSI’s.

·       To provide administrative and finance support to HMP Forest Bank and the wider business.

·       Ensure completed and relevant reports are carried out within the agreed required timescales; daily and monthly when required.

·       To deal with general enquiries and correspondence from both internal departments and external service providers.

·       Assist with any month end tasks as requested.

·       To undertake all postal duties.

·       Maintain stock control and order any stationary and financial consumables.

·       Complete all other administrative duties in line with audit requirements, finance policies and PSI’s.

·       Any other ad hoc tasks required

The Ideal Candidate

Essential Criteria:

·       Excellent IT skills.

·       Good communication and interpersonal skills.

·       Must possess good organisational skills, ability to multitask, prioritise workload and work to deadlines.

·       Must be highly motivated with a willingness to learn.

·       Must be fully aware of and follow the guidelines surrounding Data protection and confidentiality

·       Must be aware of Health and Safety requirements.

Desirable Criteria:

·       Experience of working within a finance environment.

·       The ability to work with multidisciplinary teams and autonomously.

Package Description

18.75 hours per week - Monday to Friday 8am to 11.45am

Salary: £10,863 rising to £11,442 after 1 year

Sodexo offers the best range of employee benefits on the market. From discounts that reduce the cost of the weekly shop, to exclusive deals on holidays and keeping active. Our award-winning employee benefits platform offers everything YOU need to make life that little bit better every day.

• Health and wellbeing incentives
• Training and development opportunities
• Reward and Recognition schemes
• Flexible working considered
• Volunteering days
• Cycle to work scheme
• Life Assurance
• Free meals and parking on site

We're all about building a workplace for the future, we believe in equal opportunities, and we celebrate diversity. We’re an inclusive workplace, where everyone is welcome, everyone can be natural, and be the best versions of themselves. We recognise that we’re on a journey with regards to diversity and inclusion and would therefore welcome applications for candidates from underrepresented backgrounds.

Post holders will be subjected to an advanced DBS check, a prison security check (level 2) prior to being employed.

About the Company

In the UK and Ireland, Sodexo employs around 30,000 people, and partners with clients in many sectors across business and industry; schools and universities; sports and leisure; energy and resources; government and agencies; healthcare; justice and defence.

Sodexo’s connected; people-centric approach brings together a diverse range of expertise. The breadth of services it offers ranges from food and hospitality; cleaning; reception; concierge (Circles); security; property management and technical services through to data driven workplace strategy and design (Wx); employee engagement and recognition services (Sodexo Engage) and personal home services through Prestige Nursing + Care and the Good Care Group.

Sodexo is committed to being an inclusive employer; we welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process

Sodexo and our clients are committed to safeguarding and promoting the welfare of children and adults within a regulated activity. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland.

Please note all roles within Sodexo Justice are subject to security and recruitment checks which may include a Social Media Check. You will also be asked to provide 5 years’ worth of references and request employment history details from the HMRC.